SECRETARY SPECIALIST - 80059605

The Department of Juvenile Justice is a state government agency committed to the rehabilitation, supervision, and support of juvenile offenders while providing a safe environment for the youth, families, and communities of Florida. Operating within the Probation and Community Intervention sector, the agency focuses on the implementation of effective probation services, interventions, and programs designed to reduce juvenile delinquency and promote positive development. With a core emphasis on public service, transparency, and professionalism, the Department of Juvenile Justice aims to uphold the highest standards in public safety, support, and administration.

Located in Miami, Florida, the Office of the Juvenile Probation Officer Supervisor offers an opportunity to join a dynamic team serving Circuit 11. The Secretary Specialist position (Requisition No: 880966) is a vital clerical and administrative role within this agency. This position is classified under the Career Service pay plan with a competitive bi-weekly salary starting at $1,439.79, which includes a base rate plus a cost of living adjustment. The post is based in the Miami office and is central to supporting the operational efficiency of the Probation and Community Intervention unit.

As a Secretary Specialist, the incumbent will provide essential clerical support by performing a wide variety of routine and specialized administrative tasks. These include drafting correspondence, preparing reports, handling information requests, managing records, and assisting visitors and callers as a receptionist. The role requires proficiency in utilizing multiple computer systems, including Microsoft Office programs, and maintaining accurate electronic and paper filing systems. Strong organizational skills are necessary to support fiscal responsibilities such as ordering supplies, managing inventory, and processing payments.

The Secretary Specialist is also responsible for coordinating appointments, scheduling meetings and conference calls, and taking accurate minutes to facilitate smooth communication within the department. This role acts as a critical liaison between the Assistant Chief Probation Officer, staff, clients, and external visitors, ensuring that all interactions are handled with courtesy and professionalism.

The position may occasionally require flexibility in work hours to accommodate the demands of the department. The successful candidate will demonstrate the ability to manage multiple tasks efficiently, prioritize workloads, and communicate effectively both verbally and in writing. Adherence to departmental policies and regulatory mandates, including Section 215.422 of the Florida Statutes (Prompt Payment Compliance Law), is essential. This role includes opportunities for professional development through mandatory training sessions and requires a commitment to upholding the standards of service expected within the juvenile justice system.

Candidates who excel in maintaining a professional office environment, providing excellent customer service, and working collaboratively as part of a team will find this role rewarding. The Department values integrity, dedication, and a passion for public service, especially in roles supporting juvenile probation and community safety initiatives. Veterans and military spouses are encouraged to apply, as the department honors and supports those who have served the nation.

This opportunity provides not only a stable career within public service but also the chance to contribute meaningfully to the well-being and supervision of Florida's youth populations. The Department of Juvenile Justice embraces diversity and inclusion and provides reasonable accommodations to qualified individuals with disabilities in compliance with the Americans with Disabilities Act. The Secretary Specialist role is a cornerstone position that supports critical administrative processes and enables the juvenile justice team in their mission to protect and guide young individuals toward productive futures.