Job Overview
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Travel reimbursement
Professional development opportunities
Flexible work schedule
Job Description
We are a dynamic and growing event management company that specializes in organizing and executing a wide variety of corporate events. Our focus includes user conferences, sales kickoffs, roadshows, incentive programs, and other large-scale corporate gatherings. With a commitment to excellence, we pride ourselves on delivering seamless, impactful events that meet and exceed our clients' expectations. Our team is dedicated to providing comprehensive event solutions, encompassing everything from initial concept development to final execution and post-event analysis. We foster a collaborative and innovative work environment where creativity, attention to detail, and client satisfaction are paramount.
We are currently seeking an experienced Event Manager to join our team and take full ownership of both small and large-scale events. This role requires a highly organized individual with strong leadership skills and a proven track record in event management. The ideal candidate will be well-versed in managing various aspects of event planning, including client relations, coordination of venues, vendor negotiations, production schedules, and overall event logistics. As the Event Manager, you will lead the planning and execution of all assigned events, acting as the primary point of contact for clients while ensuring seamless communication across all internal departments such as Registration, Platform, Sponsorship, IS, Air, and Finance.
You will be responsible for managing event budgets, including invoicing, payment schedules, and cost-saving initiatives, ensuring that events are delivered within financial parameters without compromising quality. The role encompasses vendor management, including engagement with Destination Management Companies (DMCs), Audio Visual teams, production crews, entertainment providers, IT support, photographers, printers, security services, shipping coordinators, translators, and transportation services. Managing hotel room blocks and other accommodation details will also be a critical component of your responsibilities.
Additionally, the Event Manager will oversee the production of event collateral and signage, working closely with content creators and graphic designers to ensure all materials align with the event's objectives and branding. This position also involves coordinating site inspections and developing detailed itineraries, along with maintaining and updating comprehensive event project plans and timelines. Travel is required for this role, with up to 50% travel to various event locations, providing an exciting opportunity to engage directly with clients and venues on site.
This position is an excellent opportunity for a proactive and detail-oriented professional who thrives in a fast-paced, multi-faceted environment. The role offers a chance to contribute to high-profile corporate events and work with a dedicated team committed to delivering outstanding event experiences. If you have a passion for event management and are looking to expand your career in a dynamic company, this role is designed for you.
We are currently seeking an experienced Event Manager to join our team and take full ownership of both small and large-scale events. This role requires a highly organized individual with strong leadership skills and a proven track record in event management. The ideal candidate will be well-versed in managing various aspects of event planning, including client relations, coordination of venues, vendor negotiations, production schedules, and overall event logistics. As the Event Manager, you will lead the planning and execution of all assigned events, acting as the primary point of contact for clients while ensuring seamless communication across all internal departments such as Registration, Platform, Sponsorship, IS, Air, and Finance.
You will be responsible for managing event budgets, including invoicing, payment schedules, and cost-saving initiatives, ensuring that events are delivered within financial parameters without compromising quality. The role encompasses vendor management, including engagement with Destination Management Companies (DMCs), Audio Visual teams, production crews, entertainment providers, IT support, photographers, printers, security services, shipping coordinators, translators, and transportation services. Managing hotel room blocks and other accommodation details will also be a critical component of your responsibilities.
Additionally, the Event Manager will oversee the production of event collateral and signage, working closely with content creators and graphic designers to ensure all materials align with the event's objectives and branding. This position also involves coordinating site inspections and developing detailed itineraries, along with maintaining and updating comprehensive event project plans and timelines. Travel is required for this role, with up to 50% travel to various event locations, providing an exciting opportunity to engage directly with clients and venues on site.
This position is an excellent opportunity for a proactive and detail-oriented professional who thrives in a fast-paced, multi-faceted environment. The role offers a chance to contribute to high-profile corporate events and work with a dedicated team committed to delivering outstanding event experiences. If you have a passion for event management and are looking to expand your career in a dynamic company, this role is designed for you.
Job Requirements
- Four-year college degree or related work experience
- Minimum 2-5 years of experience in event management, meeting planning, or hospitality
- 1-2 years of experience with direct client management
- Ability to travel up to 50%
- Strong organizational and multitasking abilities
- Excellent negotiation and vendor management skills
- Proven ability to work under pressure and meet deadlines
Job Qualifications
- Four-year college degree or related work experience
- Minimum 2-5 years of experience in event management, meeting planning, or hospitality
- 1-2 years of experience with direct client management
- Strong leadership and organizational skills
- Excellent communication and interpersonal skills
- Ability to manage multiple projects simultaneously
- Proficiency in event management software and Microsoft Office Suite
Job Duties
- Assume total responsibility and ownership in leading the planning and execution of all assigned events
- Coordinate event management across all departments including Registration, Platform, Sponsorship, IS, Air, and Finance
- Manage event budget, invoicing, schedules of payments and cost savings report
- Oversee overall program agenda ensuring communication across all internal and external teams
- Oversee and manage event project plan and timeline
- Lead and participate in client and internal meetings including regular status meetings, pre-program walkthroughs, onsite meetings, and post-program debriefs
- Drive client and internal team deliverables to meet timeline milestones
- Manage all aspects of venue coordination including meeting space allocation, meeting room set-up, diagrams, food and beverage, electrical, internet
- Manage DMC and outside vendors including Audio Visual, Production, Entertainment, IT/Internet, Photographer, Printer, Security, Shipping, Translation, Transportation
- Coordinate content, graphic development and production of all program collateral and signage
- Develop budgets, coordinate itineraries, and lead site inspections
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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