Receptionist/Office Coordinator

Pittsburgh, PA, USA|Onsite

Job Overview

Compensation

Type:

Hourly

Rate:

Range $16.00 - $21.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Professional development opportunities

Team-building activities

Employee Assistance Programs

retirement savings plan

Job Description

Oriden is a forward-thinking company known for its dynamic work environment and commitment to exceptional customer service. Operating a modern office with a collaborative culture, Oriden values its employees' contributions and maintains high standards for its workplace interactions. The organization strives for efficiency and professionalism, making it a great place for individuals who enjoy a structured yet engaging office atmosphere. Oriden is dedicated to providing a positive and welcoming experience for all visitors, clients, and staff through well-coordinated front desk operations and support functions. The Receptionist/Office Coordinator position is essential to this effort, serving as the primary point of contact... Show More

Job Requirements

Associate degree or equivalent from two-year college or technical school
Four years related experience and/or training or equivalent combination of education and experience
Excellent verbal and written communication skills
Highly developed interpersonal skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to apply understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Basic personal computer skills including electronic mail, word processing, spreadsheet, proficiency in power point and excel

Job Qualifications

Associate degree or equivalent from two-year college or technical school
Four years related experience and/or training or equivalent combination of education and experience
Excellent verbal and written communication skills
Highly developed interpersonal skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to apply understanding to carry out instructions furnished in written, oral, or diagram form
Ability to deal with problems involving several concrete variables in standardized situations
Basic personal computer skills including electronic mail, word processing, spreadsheet, proficiency in power point and excel

Job Duties

Oversee all front desk activities, greet visitors with a friendly and professional demeanor and notify staff of arrivals
Work with management to ensure there is always coverage at the front desk
Collaborate with Front Desk staff at main building entrance to provide employees appropriate guidance or direct visitors upon arrival
Support Human Resources creating a seamless candidate and or new hire experience via interviews, onboarding, and first day guidance
Order welcome kits for new hires
Support and monitor employee and visitor access to the office through an App
Coordinate with Management, Human Resources, Marketing, EHS and Facilities to maintain office communications via email and a TV monitor in break area
Assist with ordering and serving food and beverages for executive meetings
Assist with organizing company events and team building activities
Maintain cleanliness in break areas, boardroom, and large conference rooms
Manage coffee supplies and brew coffee on-site at the beginning of the workday
Manage inventory for office and break area supplies
Provide strong customer relation support to all Oriden/H2I team members
Process office-related invoices, expenses, and billing for events, supplies, etc.
Coordinate travel arrangements for out-of-town visitors alongside internal and external assistants
Maintain records of supplies ordered, building maintenance requests and service orders, and any other records directly related to tasks assigned
Able to react quickly to changes, demand and proactively determine needs to support management
Receive, sort, and distribute mail, and packages, as required
Process labels for UPS, FedEx, etc and ship packages/mail, as requested
Coordinate maintenance and repairs with building contact for office equipment and the office space
Handle incoming calls, emails, and other communications, directing them to appropriate personnel
Handle confidential and sensitive information with discretion

Job Location

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