Job Overview
Employment Type
Full-time
Compensation
Hourly
Range $19.00 - $23.00
Benefits
Health Insurance
Paid Time Off
Job Description
Summers, Rufolo & Rodgers is a reputable law firm known for providing comprehensive legal services with professionalism and dedication. Established with a commitment to client satisfaction, the firm prides itself on delivering efficient, knowledgeable, and personalized legal support. With a focus on maintaining a welcoming and organized environment, Summers, Rufolo & Rodgers fosters strong client relationships and upholds high standards in legal practice management. The firm values employees who demonstrate reliability, efficiency, and a client-centered approach, offering an engaging workplace where individuals can develop their professional skills and contribute meaningfully to the legal community.
We are currently seeking a full-time Administrative Secretary to join our team. This role is pivotal to the smooth operation of our practice, requiring a professional who can greet and interact with clients and potential clients in a friendly and professional manner. The Administrative Secretary will be responsible for managing incoming communications, including answering and directing calls appropriately, preparing and finalizing basic correspondence addressed to clients, criminal courts, and various third parties, and maintaining client files by opening, updating, and closing them as necessary. Additionally, accuracy and timeliness in entering and updating data within our CosmoLex firm management software will be essential. Ideal candidates will bring at least three years of secretarial or administrative experience, preferably within a law firm environment, possess strong organizational skills, and be proficient in the MS Office Suite, especially Outlook and Word. Familiarity with court systems and formal correspondence formatting will greatly enhance success in this role. Spanish proficiency is highly preferred to better serve our diverse client base. This position offers competitive pay ranging between $19.00 and $23.00 per hour and includes benefits such as health insurance and paid time off. The role is on-site, offering the advantage of direct collaboration and communication with colleagues and clients. If you are detail-oriented, self-directed, and thrive in a dynamic legal office setting, Summers, Rufolo & Rodgers welcomes your application for this vital role.
We are currently seeking a full-time Administrative Secretary to join our team. This role is pivotal to the smooth operation of our practice, requiring a professional who can greet and interact with clients and potential clients in a friendly and professional manner. The Administrative Secretary will be responsible for managing incoming communications, including answering and directing calls appropriately, preparing and finalizing basic correspondence addressed to clients, criminal courts, and various third parties, and maintaining client files by opening, updating, and closing them as necessary. Additionally, accuracy and timeliness in entering and updating data within our CosmoLex firm management software will be essential. Ideal candidates will bring at least three years of secretarial or administrative experience, preferably within a law firm environment, possess strong organizational skills, and be proficient in the MS Office Suite, especially Outlook and Word. Familiarity with court systems and formal correspondence formatting will greatly enhance success in this role. Spanish proficiency is highly preferred to better serve our diverse client base. This position offers competitive pay ranging between $19.00 and $23.00 per hour and includes benefits such as health insurance and paid time off. The role is on-site, offering the advantage of direct collaboration and communication with colleagues and clients. If you are detail-oriented, self-directed, and thrive in a dynamic legal office setting, Summers, Rufolo & Rodgers welcomes your application for this vital role.
Job Requirements
- Minimum three years secretarial or administrative experience
- high school diploma or equivalent
- familiarity with formal correspondence formatting
- working understanding of court system
- proficiency in MS Office Suite particularly Outlook and Word
- experience with CosmoLex preferred
- self-directed and detail oriented
- strong organizational skills
- persistence and flexibility in problem-solving
- Spanish proficiency highly preferred
Job Qualifications
- Minimum three years secretarial or administrative experience
- high school diploma or equivalent
- familiarity with formal correspondence formatting
- working understanding of court system
- proficiency in MS Office Suite particularly Outlook and Word
- experience with CosmoLex preferred
- self-directed and detail oriented
- strong organizational skills
- persistence and flexibility in problem-solving
- Spanish proficiency highly preferred
Job Duties
- Greet and interact with clients and potential clients professionally and personably
- answer and appropriately direct incoming calls
- efficiently prepare and finalize basic correspondence to clients, criminal courts, and third parties
- open, maintain, and close client files
- promptly enter and update data in CosmoLex firm management software
Job Criteria
Experience
No experience required
Job Location
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