Receptionist/Admin Assistant

Indianapolis, IN, USA|Onsite

Job Overview

Employment Type

Full-time

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Professional development opportunities

supportive work environment

competitive salary

Retirement plan options

Job Description

A highly respected law firm based in the Midwest is currently seeking to enhance its Administrative Services Team by hiring a Receptionist/Administrative Assistant. This respected law firm has built a strong reputation for delivering exceptional legal services and maintaining a professional and client-focused environment. Known for its commitment to excellence and integrity, the firm operates within the legal sector, providing a range of legal services to individuals, businesses, and organizations. With a long-standing presence in the Midwest, the firm emphasizes professionalism, discretion, and a supportive workplace culture to serve its clients effectively and uphold the firm’s esteemed reputation.

The Receptionist/Administrat... Show More

Job Requirements

high school diploma or equivalent
2-4 years of experience in receptionist or administrative assistant roles preferably in a law firm
proficiency with Microsoft Office Suite including Word Outlook and Excel
excellent verbal and written communication skills
professional appearance and demeanor
strong organizational and multitasking skills
ability to work in a fast-paced environment with discretion and professionalism

Job Qualifications

2-4 years of experience in receptionist front desk or administrative assistant roles preferably within a law firm
proficiency in Microsoft Office Suite including Word Outlook Excel
excellent verbal and written communication skills
professional demeanor and customer service mindset
strong legal research critical thinking and problem-solving skills
ability to meet deadlines and work effectively independently or in a team environment

Job Duties

greet and assist clients guests vendors and staff with warmth and professionalism creating a welcoming environment for all visitors
answer screen and route incoming phone calls in a courteous and efficient manner
manage the firm's front desk operations including receiving and distributing mail deliveries and other correspondence
maintain and schedule conference rooms including setup for meetings coordination of refreshments and ensuring equipment is functioning properly
provide administrative support to attorneys and legal staff including document preparation data entry filing scanning and scheduling
maintain office supplies order inventory as needed and liaise with vendors and service providers as directed by the office manager
represent the firm's values through professional communication appearance and conduct at all times

Job Location

We didn't receive the exact location for this job posting,

please contact the employer.

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