Receptionist and Assistant to the Dean

Seattle Preparatory School is a distinguished Catholic, Jesuit college preparatory institution located in the heart of Seattle on the North-end of Capitol Hill. Established in 1891, the school serves approximately 790 students in grades 9 through 12 and has a rich history spanning over 130 years. The school deeply embraces the Ignatian ideals that emphasize finding God in all things, recognizing the sacredness of each individual, and fostering a commitment to serving others within a vibrant community. The mission of Seattle Preparatory School is to cultivate discerning, transformational leaders who are intellectually competent, spiritually alive, open to growth, loving, and committed to justice. This mission binds together the Prep community, supported by thirteen decades of alumni and an unwavering dedication to educating young men and women in the Catholic, Jesuit tradition.\n\nAs a full-time employee serving as the Receptionist and Assistant to the Dean, you will hold a pivotal role in supporting the Dean of Students and ensuring the smooth operation of the main office. This position is a 12-month role, working Monday through Friday from 7:00 am to 3:30 pm, and provides an hourly rate ranging from $30.00 to $33.40 depending on skills and qualifications. In this role, you will be the first point of contact for visitors to the school, including parents, students, vendors, and the public, greeting them with a warm and welcoming presence. You will also manage the school’s attendance processes by tracking and recording student attendance data, interfacing regularly with parents and students about attendance concerns, and reporting potential truancies to the Dean of Students.\n\nBeyond attendance management, your responsibilities will include maintaining accurate records of various school documents such as immunization records, accident reports, consent forms, and waivers, some of which contain sensitive student information. You will be responsible for managing communications related to attendance and other student issues, responding to inquiries, directing calls, and handling mail and deliveries. Additional tasks include managing the Sick Room and Lost and Found services, administering replacement ASB and access cards for students, and leading attendance and communications during school-wide evacuations.\n\nSeattle Preparatory School values a supportive environment that aligns with its Catholic, Jesuit identity and mission. As such, this role calls for someone who demonstrates a strong organizational aptitude, exceptional interpersonal skills, and the ability to manage multiple priorities efficiently. The ideal candidate will be proficient in Microsoft Office Suite and other office technologies, maintain strict confidentiality, and exercise sound judgment in handling sensitive information. The school offers a generous benefits package including paid time off, tuition remission, retirement contributions, and insurance allowances, reflecting its commitment to the wellbeing and growth of faculty and staff. This position is an excellent opportunity for a dedicated individual who believes in the transformative power of Jesuit education and who desires to contribute meaningfully to a community dedicated to holistic student development and justice.