Job Overview
Employment Type
Full-time
Compensation
Salary
Exact $96,000.00
Work Schedule
Standard Hours
Benefits
Affordable Health Insurance
Competitive 401(k)
Paid Time Off
paid maternity & paternity leave
Paylocity pay on demand
Employee Discounts
Continuous training & mentorship
Employee tenure & recognition program
Fun company events
Job Description
Rohrman Automotive Group is one of the Midwest's most respected dealership groups, with multiple locations across Indiana, Illinois, and Wisconsin representing a wide range of top automotive brands. As a family-rooted organization, Rohrman prides itself on a culture deeply rooted in accountability, performance, and people. The group is committed to providing quality automotive products and exceptional customer service while fostering a supportive and growth-oriented workplace for its employees. With a long-standing reputation in the automotive industry, Rohrman Automotive Group offers stability, career advancement opportunities, and a positive work environment.
We are currently seeking a dependable and detail-oriented Receptionist to join our dealership team. This full-time position offers a competitive hourly pay based on experience, with a consistent daytime schedule aligned with dealership operating hours and a five-day work week. The Receptionist plays a critical role as the first point of contact for customers, creating a welcoming atmosphere while supporting the administrative functions of the dealership. This role requires strong organizational skills and the ability to multitask effectively in a fast-paced environment.
In this role, you will be responsible for greeting and assisting customers, answering and directing incoming phone calls, scanning and electronically organizing dealership documents such as repair orders, vehicle deals, and invoices with accuracy and timeliness. You will verify the completeness and legibility of documents, maintain both physical and electronic records, and assist multiple departments including Sales, Service, Parts, and Accounting by providing administrative support as needed. Maintaining a clean and professional reception area, managing incoming mail and packages, and answering general dealership questions round out the responsibilities of this key position.
The ideal candidate enjoys working with people, demonstrates excellent communication and customer service skills, and takes pride in accuracy and detail. Familiarity with Microsoft Office, office equipment including scanners, copiers, and multi-line phone systems, and the ability to work independently while contributing within a team environment are essential. This position also offers opportunities for performance reviews and potential career advancement within Rohrman Automotive Group, making it an excellent choice for those looking to grow in the automotive retail industry.
We are currently seeking a dependable and detail-oriented Receptionist to join our dealership team. This full-time position offers a competitive hourly pay based on experience, with a consistent daytime schedule aligned with dealership operating hours and a five-day work week. The Receptionist plays a critical role as the first point of contact for customers, creating a welcoming atmosphere while supporting the administrative functions of the dealership. This role requires strong organizational skills and the ability to multitask effectively in a fast-paced environment.
In this role, you will be responsible for greeting and assisting customers, answering and directing incoming phone calls, scanning and electronically organizing dealership documents such as repair orders, vehicle deals, and invoices with accuracy and timeliness. You will verify the completeness and legibility of documents, maintain both physical and electronic records, and assist multiple departments including Sales, Service, Parts, and Accounting by providing administrative support as needed. Maintaining a clean and professional reception area, managing incoming mail and packages, and answering general dealership questions round out the responsibilities of this key position.
The ideal candidate enjoys working with people, demonstrates excellent communication and customer service skills, and takes pride in accuracy and detail. Familiarity with Microsoft Office, office equipment including scanners, copiers, and multi-line phone systems, and the ability to work independently while contributing within a team environment are essential. This position also offers opportunities for performance reviews and potential career advancement within Rohrman Automotive Group, making it an excellent choice for those looking to grow in the automotive retail industry.
Job Requirements
- High school diploma or GED required
- Previous receptionist, administrative assistant, customer service, or dealership experience preferred
- Strong computer skills with the ability to scan, upload, and organize electronic documents accurately
- Excellent attention to detail and organizational skills
- Professional communication and customer service skills
- Ability to multitask and prioritize responsibilities in a fast-paced environment
- Proficiency with Microsoft Office and basic office equipment including scanners, copiers, and multi-line phone systems
- Self-motivated, dependable, and able to work independently while contributing to a team environment
Job Qualifications
- High school diploma or GED
- Previous receptionist, administrative assistant, customer service, or dealership experience preferred
- Strong computer skills with the ability to scan, upload, and organize electronic documents accurately
- Excellent attention to detail and organizational skills
- Professional communication and customer service skills
- Ability to multitask and prioritize responsibilities in a fast-paced environment
- Proficiency with Microsoft Office and basic office equipment including scanners, copiers, and multi-line phone systems
- Self-motivated, dependable, and able to work independently while contributing to a team environment
Job Duties
- Answer and direct incoming phone calls to the appropriate departments in a courteous and efficient manner
- Scan, upload, and electronically organize repair orders, vehicle deals, invoices, and other dealership documents in a timely and accurate manner
- Verify scanned documents are complete, legible, and properly filed within the dealership management system
- Assist with filing, copying, printing, and maintaining organized physical and electronic records
- Receive and distribute incoming mail, packages, and dealership correspondence
- Provide administrative support to the Sales, Service, Parts, and Accounting departments as needed
- Maintain a clean, organized, and professional reception area
- Assist customers with general dealership questions and direct them to the appropriate team members
- Perform other clerical and administrative duties as assigned
Job Criteria
Experience
No experience required
Job Location
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