Receptionist

Our Cary, NC office is home to a dynamic and professional organization committed to excellence and innovation. Serving as a pivotal part of our operations, the office environment thrives on collaboration, efficiency, and high standards of service. We prioritize creating a welcoming and professional atmosphere for both our clients and staff, making our reception area the first point of contact and an essential element in our company culture.

We are currently seeking a polished, highly organized Receptionist who will play a crucial role in managing the front desk while providing high-level administrative support to our executive team. This role is not just about greeting visitors but also demands discretion, strong judgment, and an ability to anticipate the needs of busy executives in a fast-paced environment. This is a high-visibility position where professionalism and a proactive attitude are essential.

In this role, the Receptionist will be responsible for managing the reception area and providing a positive and professional first impression for all visitors and callers. The successful candidate will coordinate complex executive calendars, support meetings by preparing agendas and materials, capture meeting minutes, and manage follow-up tasks effectively. Additionally, coordinating travel logistics including lodging, meals, and schedules is a vital duty, alongside organizing and supporting client visits, special events, and company workshops.

The role requires the management of executive communications, including emails, calls, and requests, with the ability to draft and edit correspondence with precision. The Receptionist will maintain organized records, files, and documentation, continuously looking for ways to improve administrative processes. Moreover, handling confidential and time-sensitive information with utmost integrity and discretion is paramount to the role.

This position requires a candidate with a Bachelor’s degree or equivalent experience, supported by 3 to 5 years of experience in receptionist or executive/personal assistant roles. Experience supporting executive leadership teams or boards is highly valued. Proficiency in Microsoft 365 applications such as Outlook, Word, PowerPoint, Excel, and Teams is essential. The ideal candidate will possess excellent organizational, prioritization, communication, and problem-solving skills.

Joining our team offers a supportive and growth-oriented work environment where administrative professionals are valued for their contributions and have opportunities for professional development. We offer comprehensive benefits including health, dental, vision, and prescription coverage at no cost, life insurance with optional supplemental benefits, a 401(k) plan with company match, paid time off including 12 holidays, and access to training and mentorship programs. This role is an excellent opportunity for an organized and proactive individual looking to advance their career in a reputable and employee-focused company.