Job Overview
Compensation
Type:
Hourly
Rate:
Range $26.00 - $27.00
Benefits
competitive salary
Health Insurance
Paid Time Off
Professional development opportunities
friendly work environment
on-site support and resources
Job Description
Our esteemed law firm is recognized for its commitment to excellence, professionalism, and delivering outstanding service to clients and visitors alike. We pride ourselves on maintaining a welcoming and efficient office environment that reflects our firm’s core values and dedication to quality. Located onsite at a prestigious location, our law firm offers a dynamic and fast-paced workplace where every team member plays a vital role in our success. With a focus on integrity, collaboration, and client satisfaction, we are constantly striving to create an exceptional experience for everyone who walks through our doors.
We are currently seeking a polished a... Show More
We are currently seeking a polished a... Show More
Job Requirements
- 5+ years experience in receptionist, hospitality, or client-facing role
- experience in law firm or professional services preferred
- exceptional communication skills
- strong organizational abilities
- proficiency with Microsoft Office
- ability to manage high-pressure situations calmly
- internal candidate only
- must be friendly and approachable
- ability to multitask efficiently
Job Qualifications
- 5+ years in a receptionist, hospitality, or client-facing role (law firm or professional services preferred)
- exceptional communication and customer service skills
- highly organized and proactive with strong attention to detail
- ability to remain calm, composed, and professional under pressure
- tech-savvy and proficient in Microsoft Office and quick to learn new systems
- friendly, polished, and approachable demeanor
Job Duties
- Greet all visitors, attorneys, and staff with professionalism, warmth, and efficiency
- answer and direct calls using a multi-line phone system
- manage guest registration and issue access cards via the building's visitor management system
- maintain a clean, organized, and professional front desk and lobby area
- assist visitors with Wi-Fi, directions, transportation, and general inquiries
- prepare and manage meeting rooms including AV setup, catering logistics, and room configurations
- confirm daily meeting details in the reservation system and support real-time needs as they arise
- liaise with internal departments and vendors to ensure flawless meeting execution
- provide on-the-floor meeting support ensuring organizers have all materials and assistance needed
- monitor and manage daily hoteling reservations
- follow up on cancellations and no-shows to ensure efficient space utilization
- assist staff with booking workspace and resolve any conflicts
- place and track catering orders with attention to dietary restrictions, timing, and budget
- set up and break down food and beverage services for meetings and events
- coordinate event logistics including supplies, guest amenities, and setup needs
- arrange car services, restaurant recommendations, and other amenities for clients and guests
- support internal celebrations with thoughtful gestures such as flowers and gifts
- serve as a resource for office and neighborhood information
- maintain records of room usage, guest traffic, service requests, and vendor support
- provide monthly reports on meeting space utilization and hospitality metrics
- communicate regularly with building management, vendors, and internal stakeholders
Job Location
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