Part-Time Event Coordinator

Union Pine has been a cherished wedding and event venue in Portland for the past 15 years, gaining a reputation for crafting unforgettable experiences that serve as a vital hub for community, creativity, and celebration. Established in Portland, this venue has expanded over the years to include Bar West, a restaurant and event venue that opened in 2018 in NW Portland, and more recently, in 2022, the ongoing restoration and development of Deep Creek Farmstead, a seven-acre creekfront property. These expansions reflect Union Pine's commitment to growth, innovation, and offering diverse spaces that cater to various event needs, from intimate gatherings to large-scale weddings.

The company culture at Union Pine embraces creativity, collaboration, and excellence in hospitality, making it a sought-after location for weddings and corporate events. With a dedicated team led by owner Summer Triato and Bar West General Manager Andria Davies, Union Pine prioritizes guest experiences, seamless event execution, and community involvement. As their longstanding Event Director prepares for maternity leave, Union Pine is excited to welcome an experienced Event Coordinator to join their team and help lead the future successes of their venues.

The Event Coordinator role at Union Pine is a dynamic and integral position responsible for overseeing the planning, logistics, and flawless execution of events at both Union Pine and Deep Creek Farmstead. This role requires a highly organized, proactive, and creative individual who thrives in fast-paced environments and can confidently manage various types of events, including weddings, corporate functions, and in-house celebrations. The successful candidate will collaborate closely with leadership on event operations, venue management, bar programming, staffing strategies, and guest experience enhancements.

In this role, the Event Coordinator will lead event planning from start to finish, managing timelines, vendor relationships, staffing, rentals, catering, and venue setup to ensure every event is memorable and successful. Given that many events will be managed independently, prior bartending, serving, and hands-on hospitality experience is highly valued. This experience contributes to a comprehensive understanding of hospitality, enabling the coordinator to anticipate guests' needs and respond swiftly to day-of challenges.

Working at Union Pine offers an inspiring environment that fosters growth, creative problem-solving, and the opportunity to impact memorable moments for clients and communities. The position provides a blend of operational leadership and hands-on event management for a diverse portfolio of events, ranging from weddings with up to 150 guests to corporate gatherings and original in-house events. The coordinator also has a role in developing new events, overseeing budgeting, marketing efforts, and vendor management, thereby shaping the future trajectory of Union Pine's event offerings.

If you are passionate about creating thoughtful, unforgettable guest experiences and have a background in event management within hospitality, this opportunity at Union Pine offers a supportive team environment and the chance to grow with a respected Portland institution dedicated to celebration and community.