Operations & Executive Coordinator

Centennial, CO, USA|Remote

Job Overview

Compensation

Salary

Range $60,000.00 - $80,000.00

Benefits

Medical insurance

Dental Insurance

Vision Insurance

Paid Time Off

Parental leave

on-site meals

Job Description

AZAK is a pioneering startup in the defense technology sector, focused on revolutionizing mobility with innovative electric vehicle systems. The company is dedicated to empowering people to move, achieve, and accomplish more by offering the world's most efficient, powerful, and structurally adaptable electric mobility systems. Their patented technology integrates all drive components inside and fixed below the center point of the wheel, a game-changing mechanical innovation that lowers the vehicle's center of gravity. This unique design enhances energy efficiency, provides modular capabilities, saves space, and grants freedom in frame designs, making AZAK a leader in advanced mobility technology and vehicle design. This innovative approach allows AZAK to stand out in the competitive landscape of electric vehicle development by delivering high-performance solutions that blend efficiency with structural adaptability. The company's vision and products are designed to transform how electric vehicles are built and utilized, ultimately impacting various industries, including defense and transportation.

The role of Operations & Executive Coordinator at AZAK is critical to the smooth functioning and growth of the company’s operations. Reporting directly to the COO, Anna Han, this position involves supporting company operations, coordinating facilities and logistics, managing compliance with training requirements, and assisting in onboarding and offboarding processes. The individual in this position will also provide essential administrative support to executive leadership and help coordinate special projects. The ideal candidate will be detail-oriented, resourceful, and adept at thriving in a fast-paced, mission-driven startup environment. Key responsibilities include managing the physical office environment, coordinating building management services, overseeing office supplies and inventory, and supporting logistics for company events and marketing initiatives.

Additionally, this role supports the employee lifecycle by facilitating onboarding and offboarding, maintaining training compliance, and fostering company culture through team events. The Operations & Executive Coordinator also plays an important role in executive assistance by managing scheduling, travel, expense reports, and preparing meeting agendas and documentation, while ensuring confidential information is handled with utmost discretion. This full-time position is based in Denver, CO, with a salary target ranging from $60,000 to $80,000. The position offers comprehensive health benefits, including medical, dental, and vision insurance, paid time off, competitive parental leave, and on-site meals three days a week. AZAK fosters an inclusive workplace and is committed to equal employment opportunities without discrimination based on legally protected characteristics.

Job Requirements

growth mindset and ability to work and adapt to ambiguous situations
excellent communication and interpersonal skills
meticulous attention to detail and accuracy
excellent organizational and time management skills
ability to work under pressure and meet tight deadlines
ability to work with executives and senior management
3+ years of experience in office operations administration or facilities coordination
ability to handle confidential or sensitive information with discretion
comfortable working independently in a small fast-paced team environment
proficient with Microsoft Office
basic understanding of IT systems
must be based in Denver CO

Job Qualifications

3+ years of experience in office operations administration or facilities coordination
excellent communication and interpersonal skills
meticulous attention to detail and accuracy
excellent organizational and time management skills
ability to work under pressure and meet tight deadlines
ability to work with executives and senior management
ability to handle confidential or sensitive information with discretion
comfortable working independently in a small fast-paced team environment
proficient with Microsoft Office
basic understanding of IT systems
must be based in Denver CO
bachelor's degree in business or operations preferred

Job Duties

maintain and manage the physical office environment including security system oversight and coordination with facility vendors
ensure readiness and cleanliness of shared spaces oversee set-up and clean-up for team lunches on-site meetings and team events
act as the coordinator for building management and service providers including insurance
manage office supplies equipment and maintain inventory and reordering of office supplies
coordinate shipping and receiving including incoming/outgoing packages and customer product shipments
order office supplies for the company
coordinate shipping requirements for company events tradeshows and product demonstrations
facilitate the development and production of marketing assets including technical documentation signage and corporate collateral
facilitate smooth onboarding for new hires and support offboarding
support the implementation of company-wide policies and procedures
order company swag
foster community and the company culture through team events
own and run all hands and company-wide meetings
maintain and track company-required annual trainings including security IT and compliance-related topics
provide administrative support to executive leadership including scheduling travel expense reports
prepare agendas reports and documentation for meetings
handle sensitive information with discretion