Job Overview
Employment Type
Part-time
Hourly
Compensation
Hourly
Range $15.50 - $19.50
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Vision Insurance
401(k) retirement plan
Paid Time Off
Job Description
Opensity is a forward-thinking technology solutions provider dedicated to offering modernized technology platforms, elevated support services, and valuable insights. Our mission is to empower clients to excel at what they do best by delivering reliable, innovative, and efficient technology solutions combined with exceptional customer service. As a company renowned for embracing cutting-edge technology and fostering a client-focused culture, Opensity operates with the intent to not only meet industry standards but exceed expectations, providing lasting value to its clients. With a robust infrastructure and a dynamic service approach, Opensity continually adapts to the evolving technological landscape and client needs. This adaptive mindset ensures the company remains a trusted partner for businesses seeking technological advancements and operational improvements. Opensity also prides itself on a supportive, inclusive, and equitable work environment, reflected in its Equal Opportunity Employer policy, commitment to diversity, and focus on career development.
The Office Services Associate role at Opensity plays a critical part in maintaining a smooth and welcoming office environment, serving as a prominent point of contact for both internal employees and external visitors. This position is essential in facilitating daily office operations, encompassing facilities management, visitor coordination, and workplace logistics. The Associate will work in close collaboration with the Client Service Manager and other administrative personnel to uphold the company’s values, ensuring an efficient, organized, and high-standard office experience. This role demands strong communication skills, multitasking ability, and an attentive approach towards operational details, aiming to support a productive and professional workplace.
In this role, the Associate will be responsible for managing office and facilities operations in partnership with the Regional Office Manager and Office Manager, coordinating with building management, security, and external vendors to maintain the physical workspace. The job involves handling visitor access, directing guests appropriately, and overseeing parking validation to ensure security and convenience. Managing conference room reservations, supporting meeting and catering logistics, and issuing access badges are fundamental components of the daily tasks. Responding promptly to employee requests, processing mail and courier services, and supporting event planning initiatives are also vital responsibilities, all contributing to a seamless office environment.
Opensity offers a competitive compensation package ranging from $20.00 to $24.00 per hour, with potential eligibility for an annual bonus depending on location, experience, and qualifications. Employees benefit from a comprehensive benefits package that includes medical, dental, and vision insurance, a 401(k) retirement plan, and paid time off. The company supports professional growth and development, fostering an environment where employees can thrive both personally and professionally while contributing to the organization’s overall success. This role is ideal for someone who values operational efficiency, excellent customer service, and a dynamic work atmosphere that encourages collaboration and continuous improvement.
The Office Services Associate role at Opensity plays a critical part in maintaining a smooth and welcoming office environment, serving as a prominent point of contact for both internal employees and external visitors. This position is essential in facilitating daily office operations, encompassing facilities management, visitor coordination, and workplace logistics. The Associate will work in close collaboration with the Client Service Manager and other administrative personnel to uphold the company’s values, ensuring an efficient, organized, and high-standard office experience. This role demands strong communication skills, multitasking ability, and an attentive approach towards operational details, aiming to support a productive and professional workplace.
In this role, the Associate will be responsible for managing office and facilities operations in partnership with the Regional Office Manager and Office Manager, coordinating with building management, security, and external vendors to maintain the physical workspace. The job involves handling visitor access, directing guests appropriately, and overseeing parking validation to ensure security and convenience. Managing conference room reservations, supporting meeting and catering logistics, and issuing access badges are fundamental components of the daily tasks. Responding promptly to employee requests, processing mail and courier services, and supporting event planning initiatives are also vital responsibilities, all contributing to a seamless office environment.
Opensity offers a competitive compensation package ranging from $20.00 to $24.00 per hour, with potential eligibility for an annual bonus depending on location, experience, and qualifications. Employees benefit from a comprehensive benefits package that includes medical, dental, and vision insurance, a 401(k) retirement plan, and paid time off. The company supports professional growth and development, fostering an environment where employees can thrive both personally and professionally while contributing to the organization’s overall success. This role is ideal for someone who values operational efficiency, excellent customer service, and a dynamic work atmosphere that encourages collaboration and continuous improvement.
Job Requirements
- 1-2 years of experience in office services, hospitality, or workplace operations
- strong communication and relationship management skills
- ability to manage multiple priorities in a fast-paced environment
- proficiency in Microsoft Office and workplace systems
- strong attention to detail and organizational skills
Job Qualifications
- Client-focused mindset
- leadership and accountability
- operational efficiency
- problem-solving and decision-making
Job Duties
- Manage office and facilities operations in partnership with the Regional Office Manager and Office Manager
- coordinate with building management, security, engineering, and vendors
- submit maintenance requests and support overall workplace operations
- coordinate visitor access with building security
- greet and direct visitors, notifying appropriate contacts
- monitor building access points as needed
- validate and track approved visitor parking
- manage conference room and workspace reservations using internal systems
- support scheduling needs and resolve conflicts
- coordinate external building conference room bookings when required
- place and track all catering orders in line with firm guidelines
- coordinate, confirm, and support catering setup and teardown
- prepare meeting rooms and ensure alignment with meeting organizers
- issue, track, and manage employee and visitor access badges
- coordinate with building security for onboarding, offboarding, and access audits
- respond promptly to employee requests
- process mail, packages, courier requests, and certified mail
- order business cards and life event items per guidelines
- support event planning and office initiatives
- maintain conference rooms and shared spaces throughout the day
- ensure cleanliness and readiness of all common areas and conference rooms
- replenish supplies and report issues as needed
Job Criteria
Experience
Entry Level (1-2 years)
Job Location
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