Office Manager Administrator

Performance Beauty Group is a dynamic, growth-focused beauty organization specializing in innovative cosmetic brands with a strategic emphasis on eye and color cosmetics. As a private equity-owned holding company, Performance Beauty Group invests in emerging beauty brands and provides them with the infrastructure and resources needed to expand their reach across Direct to Consumer, Retail, and Distributor channels both domestically and internationally. The company is committed to building best-in-class marketing, operational, and supply chain functions that empower its portfolio of brands to thrive in a competitive and evolving beauty marketplace. Performance Beauty Group fosters a vibrant and ambitious team culture focused on operational excellence, creativity, and making a measurable impact within the beauty industry.

The Office Manager/Administrator role at Performance Beauty Group is a pivotal position based in their White Plains office, designed for an exceptionally organized, resourceful, and proactive professional. This high-impact position acts as the heartbeat of the office, managing daily operations and supporting a range of internal teams to ensure seamless organizational functioning. The ideal candidate will thrive on variety and take pride in creating an efficient and welcoming office environment. Responsibilities encompass executive support, project management, event planning, and cross-departmental collaboration. This role requires someone who is adept at juggling multiple priorities while maintaining a positive internal culture and contributing directly to the company’s growth and success.

Key responsibilities include providing executive and personal assistant support such as complex calendar management, meeting coordination, travel planning, and expense management. The Office Manager/Administrator will coordinate domestic and international travel logistics, handling flights, accommodations, visa requirements, and itinerary creation while managing unexpected scheduling changes with ease. The role also partners closely with Human Resources to deliver a smooth onboarding experience for new hires by preparing workspaces, coordinating orientations, and assisting with HR projects. Collaboration with IT Support is essential for coordinating employee set-up activities such as provisioning equipment and troubleshooting system access issues.

Additionally, this role is responsible for planning and executing company events, from strategy sessions to holiday celebrations and team-building initiatives. Oversight of office operations, including managing supplies, kitchen inventory, and maintaining an inviting workplace atmosphere, is a core part of daily duties. Serving as a primary point of contact for internal and external stakeholders, the Office Manager/Administrator must maintain professionalism, discretion, and confidentiality in all communications. Project management of ongoing assignments and company initiatives is critical, ensuring deadlines are met and deliverables are completed efficiently. Preparing materials and managing logistics for meetings, including agenda coordination and note-taking, also falls under this role’s responsibilities. Ultimately, the position supports the overall employee and office experience by fostering a professional, organized, and positive workplace environment.