Office Coordinator (Reception & Events)

Chicago, IL, USA|Onsite

Job Overview

Compensation

Salary

Range $60,000.00 - $75,000.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

employee wellness program

Professional Development

Paid holidays

Job Description

Clarity Partners is a distinguished organization recognized for its exceptional work environment, earning the accolade of one of Chicago's Best Places to Work by the Chicago Tribune for nine consecutive years. Located in the vibrant city of Chicago, Illinois, Clarity Partners is known for its commitment to fostering a positive, inclusive, and dynamic workplace culture that values the contributions of every team member. The company operates primarily within the consulting sector, focusing on providing innovative, client-centered solutions that drive business success and operational excellence across various industries. This recognition speaks to Clarity’s dedication to not only delivering outstanding results for clients but also ensuring the well-being and professional growth of its employees.

Currently, Clarity Partners is seeking an enthusiastic and detail-oriented Office Coordinator specializing in reception and events to join their on-site team. This role is pivotal in maintaining the smooth operation of the office environment and enhancing the overall experience of employees, clients, and visitors. The Office Coordinator will provide comprehensive administrative support to both executives and operational staff, ensuring that the office remains organized, welcoming, and efficiently managed. This position requires an individual who is energetic, thoughtful, and creative, capable of multitasking while maintaining a professional demeanor.

In addition to handling traditional receptionist duties such as greeting visitors, managing phone calls, and overseeing mail and packages, the Office Coordinator will play a key role in planning and executing engaging internal and external events. This includes organizing company meetings, coordinating conference room bookings, and leading the full event planning process for corporate gatherings, client events, and celebrations. The candidate will be responsible for everything from the creative conceptualization of events to the logistical execution, thereby contributing significantly to team morale and company culture.

This is a full-time, on-site position based in Chicago with a competitive base salary range of $60,000 to $75,000, reflective of the candidate’s experience, skills, and qualifications. Clarity Partners is committed to fair and equitable compensation practices that recognize and reward the talents and contributions of its employees. The Office Coordinator will be expected to work primarily during regular business hours but should also be flexible to support occasional evening events or urgent priorities. Proficiency in Microsoft Office Suite and Smartsheet is essential, alongside excellent communication, organizational, and interpersonal skills.

Overall, this role offers an exciting opportunity for a motivated individual who enjoys contributing to a positive office atmosphere and thrives in a fast-paced, collaborative environment. Joining Clarity Partners means becoming part of a respected team dedicated to professional excellence and workplace satisfaction.

Job Requirements

High school diploma or equivalent required
associate's degree or higher preferred
2+ years of experience in a receptionist or front desk role
2+ years of experience in event coordination and management
excellent interpersonal and communication skills
exceptional organizational and time management skills
proficient in Microsoft Office Suite and Smartsheet
comfortable using office equipment
ability to maintain a professional demeanor and appearance
strong problem-solving skills and a proactive attitude
flexibility to work periodic evening hours

Job Qualifications

High school diploma or equivalent required
associate's degree or higher preferred
2+ years of experience in a receptionist or front desk role, preferably in an office or IT consulting environment
2+ years of experience in event coordination and management
excellent interpersonal and communication skills, with the ability to build relationships at all levels of the organization
exceptional organizational and time management skills, with the ability to handle multiple priorities
proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Smartsheet
comfortable using office equipment (phones, fax, copier, etc.)
ability to maintain a professional demeanor and appearance at all times
strong problem-solving skills and a proactive attitude
flexibility to work periodic evening hours to support events, deadlines, or time-sensitive priorities

Job Duties

Greet visitors and clients with a professional and friendly demeanor while handling incoming and outgoing mail and packages
answer and direct phone calls, emails, and other inquiries
maintain and manage the office area to ensure a clean, organized, and welcoming space
ensure office supplies and kitchen are stocked and order necessary items when needed
ensure office organization is well-kept and routinely checked
assist with general office upkeep and any administrative tasks to support office operations
schedule meetings and appointments for clients, team members, and executives
coordinate conference room bookings and prepare meeting spaces
manage office calendars and ensure timely and efficient scheduling of appointments and events
provide clerical support to various departments as needed (filing, data entry, etc.)
conceptualize and execute engaging internal and external events that boost team morale, culture, and cross-functional collaboration
lead end-to-end event planning for company gatherings, client events, and celebrations, managing creative vision, logistics, and flawless execution