Office Coordinator

Kincell is a dynamic and growing company located in Gainesville, FL, known for fostering a collaborative and engaging work environment. As an established organization, Kincell is committed to excellence and innovation in its operations, cultivating a culture where every team member contributes to the company’s success. With a dedicated on-site team, Kincell prides itself on its focus on employee engagement and operational efficiency, making it a rewarding place to work for individuals passionate about contributing to a growing business. The company’s emphasis on teamwork, professional growth, and community involvement positions it as a leading employer in the Gainesville area.

The Office Coordinator role at Kincell is an essential position that supports the backbone of the company’s day-to-day functions. This full-time, on-site position is located at the Gainesville, FL site, requiring presence during core business hours, Monday through Friday from 8:00 AM to 5:00 PM, with no remote work options available. As an Office Coordinator, the successful candidate will play a crucial role in overseeing business office management, ensuring smooth administrative operations, and enhancing employee engagement through effective event planning and coordination.

The Office Coordinator is responsible for a variety of tasks that include scheduling and organizing employee engagement events that foster employee morale and company culture. This role also involves managing receptionist duties and handling front-desk responsibilities, serving as the friendly first point of contact for visitors and employees alike. Travel coordination for executives is another key component of the position, including scheduling and assisting with expense report submissions and approvals.

Additionally, the Office Coordinator helps manage meeting logistics, including calendar coordination, room reservations, and catering arrangements, to ensure successful company meetings and site visits. Supporting special projects tied to department goals is also part of the role, requiring adaptability and teamwork. The coordinator will serve as an administrator for HR department platforms, facilitating recruitment, hiring, and onboarding processes, administering HR data and maintaining employee records.

Strong communication skills and discretion in handling sensitive business and employee information are paramount for this role. Proficiency in MS Office and other administrative tools is required to successfully manage company compensation data, prepare materials such as slide decks for town hall meetings, and maintain job postings on the company website and external platforms.

This position demands a proactive professional with at least five years of experience in office management or executive administration, equipped with the ability to handle multiple priorities efficiently in a fast-paced environment. While the physical demands are minimal, occasional lifting of objects weighing up to 25 pounds may be required. Little to no travel is expected, making this role ideal for candidates seeking a stable, office-based administrative position.

Kincell offers an outstanding opportunity to join a vibrant and supportive office environment where an Office Coordinator can truly influence the operational success and employee experience. Those who thrive in roles that blend administrative expertise with event planning and human resources support will find this position rewarding and integral to the company’s growth and culture.