Meetings & Events Coordinator - Air Travel & Attendee Logistics

Amex Global Business Travel (Amex GBT) is a leading company in the travel management industry that inspires its colleagues to view travel as a force for good while making a significant impact on the industry through their work. Known for promoting an inclusive and collaborative work culture, Amex GBT values the voices of its employees and offers numerous opportunities to support their success. As a global leader in business travel, Amex GBT provides comprehensive travel management solutions to corporations and businesses worldwide, emphasizing innovation, customer-centric services, and operational excellence. The company's commitment to flexible benefits, career development, inclusion, and work-life balance makes it a highly attractive workplace for professionals passionate about the travel sector.

Amex GBT is currently seeking a highly analytical and detail-oriented Meetings & Events Coordinator to join their dynamic team. This role is essential in supporting complex and high-visibility meetings and events within a fast-paced, high-tech environment. As a Meetings & Events Coordinator, the successful candidate will be responsible for managing the end-to-end coordination of attendee air charter assignments, acting as a critical control point for attendee movement and logistics execution. This position requires exceptional data management skills, strong operational knowledge of meetings and events, and the ability to work accurately and efficiently under pressure. The role demands discretion and professionalism as it involves handling sensitive and high-profile traveler information.

The Meetings & Events Coordinator will be tasked with building and maintaining detailed arrival and departure manifests, performing ongoing quality audits, and partnering closely with air charter vendors, internal stakeholders, and cross-functional teams such as registration, housing, transportation, security, and on-site operations. A seamless end-to-end attendee journey is paramount, and this role serves as the primary liaison between various teams and air charter providers to ensure flawless execution. The coordinator must also monitor and manage real-time travel changes, troubleshoot issues related to travel disruptions, and support the integration of attendee data across multiple platforms while maintaining integrity and accuracy.

This position offers a US national base salary range of $55,300 to $102,700, dependent on the level of experience, skills, and location. The role offers a comprehensive benefits package including health and welfare insurance, retirement programs, parental leave, adoption assistance, travel perks, professional development opportunities, and a strong commitment to diversity and inclusion. Amex GBT fosters a supportive work environment where employees can continuously grow in their careers while contributing to impactful meetings and events globally. If you have a passion for meticulous event coordination and complex travel logistics, combined with strong problem-solving skills and a detail-obsessed approach, this role at Amex GBT offers an exciting opportunity to advance your career in a global and innovative company.