Meeting Coordinator

The Thomas P. Hinman Dental Meeting is a prestigious annual event dedicated to providing comprehensive continuing education tailored specifically for dental professionals, including dentists, dental hygienists, dental assistants, laboratory technicians, and dental office staff. This event is organized and sponsored by the non-profit Hinman Dental Society, which has established a strong reputation for delivering high-quality educational programs. Renowned for its distinguished speakers and extensive technical exhibition, the meeting attracts a wide professional audience aiming to enhance their knowledge and skills in the dental field.

The Thomas P. Hinman Dental Meeting serves as a vital platform for dental professionals to meet mandatory continuing education requirements as dictated by the Academy of General Dentistry and various State Boards of Dentistry across the United States. It fosters a professional, learning-focused environment that encourages career development and advancement within the dental industry. Attendees gain access to the latest advancements, trends, and technologies that influence the practice of dentistry today. Beyond its educational focus, the event supports networking opportunities among peers and thought leaders, contributing to a collaborative and engaging professional community. Additional information about the Hinman Dental Meeting and the Hinman Dental Society is accessible at Hinman.org.

The Hinman Dental Society is currently seeking a diligent, proactive, and detail-oriented Meeting Coordinator to join their team on a part-time basis. This role is perfectly suited for an individual with strong event management experience who can independently manage multiple priorities and projects with minimal supervision. The Meeting Coordinator will collaborate closely with both the internal team and volunteer leaders to successfully deliver high-quality experiences, events, and services to members. This position demands a highly organized professional who excels in multitasking and adapting to fluctuating schedules and priorities.

Key responsibilities involve managing the logistic and administrative aspects of the Society's events, particularly the flagship Hinman Dental Meeting. The ideal candidate will be involved in coordinating meeting speakers, managing databases related to course information and registrations, arranging travel and accommodations for staff and speakers, and overseeing numerous committee activities both before and during the event. Moreover, the Meeting Coordinator will support general office duties, such as answering calls, managing office inventory, and scheduling routine maintenance services.

The role offers a competitive hourly wage of $40 and operates on a hybrid work schedule with three days in the office and two days remote each week. The weekly working hours vary depending on the time of year, ranging from 15 to 25 hours per week, with core work hours typically set from 10:00 am to 2:30 pm, Monday through Friday. Occasional evening events require the candidate to be flexible with their availability throughout the year.

In summary, this part-time Meeting Coordinator role with the Hinman Dental Society is an excellent opportunity for a motivated individual seeking to contribute to a leading dental education organization. It combines event coordination, administrative expertise, and member service within a supportive team environment, providing meaningful professional growth while impacting the dental community positively.