Meeting & Guest Services Coordinator (Temporary)

The Meeting & Guest Services Coordinator position is offered by a well-established organization known for its commitment to excellence in hospitality and event management. This role is essential in supporting the seamless execution of meetings and guest services, catering to a dynamic environment where attention to detail and customer satisfaction are paramount. The company values professionalism and strives to provide an exceptional experience for both its guests and staff through efficient operations and coordinated efforts. The organization operates within the hospitality sector, with a focus on delivering high-quality service in meeting and event spaces. This temporary, part-time assignment lasts between 4 to 6 weeks and requires availability of approximately 25 to 35 hours per week, varying with the intensity of event activity, making it a perfect opportunity for professionals seeking flexible work during busy periods or supplemental income.

The role of Meeting & Guest Services Coordinator is a critical support function during peak operational times, ensuring meeting spaces are optimally prepared and maintained for use. The coordinator is responsible for setting up meeting rooms, maintaining cleanliness and organization, and providing on-site assistance with troubleshooting and vendor coordination. Acting as a professional and responsive point of contact, this individual greets guests and assists with their needs to enhance the overall guest experience. The role also involves administrative tasks such as supporting scheduling updates, managing room changes, and tracking details related to meetings and spaces. Problem-solving and adaptability are key traits in handling day-to-day operational or guest issues promptly and effectively.

In addition to direct guest engagement, the coordinator liaises with internal teams and external service providers to facilitate smooth event operations. Essential skills include strong organizational and communication abilities, proficiency in Microsoft Office and basic scheduling tools, and the capacity to juggle multiple responsibilities in a fast-paced environment. The position demands a professional demeanor with a guest-centered approach and the flexibility to perform physical tasks such as standing, walking, and light lifting of materials. Extended hours may occasionally be required to support meetings and events, reflecting the dynamic nature of the hospitality and meeting services sector.

This temporary role offers a unique opportunity for individuals with 1 to 3 years of experience in hospitality, office services, or customer service to advance their careers while contributing to a high-functioning event service team. Preferred candidates will have a background in supporting meetings, events, or office operations, and familiarity with vendor coordination or facilities support is advantageous. The work environment is interactive and involves frequent engagement with staff, guests, and vendors, reinforcing the importance of excellent interpersonal skills and a customer service orientation. Overall, this position is designed for detail-oriented, resourceful, and adaptable professionals who thrive in a supportive, guest-focused setting and are eager to contribute to the smooth and successful execution of meeting and event services.