Meeting and Events Coordinator

Austin, TX, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $61,300.00 - $122,700.00

Benefits

Health Insurance

Retirement Plan

Tuition Reimbursement

Paid Time Off

Student debt program

Education benefit

Career Development

Job Description

Abbott is a renowned global healthcare leader committed to improving people's lives at every stage through innovative life-changing technologies. With a diverse portfolio that spans diagnostics, medical devices, nutritionals, and branded generic medicines, Abbott serves communities across more than 160 countries with over 122,000 dedicated colleagues. The company prides itself on fostering a supportive and inclusive work environment where individuals can grow professionally and personally. Abbott offers employees numerous benefits, such as career development opportunities on an international scale, comprehensive health coverage including free medical coverage via its Health Investment Plan (HIP) PPO, a competitive retirement savings plan with significant employer contributions, tuition reimbursement, and unique programs like Freedom 2 Save for student debt assistance and FreeU for affordable education pathways.

Abbott is recognized globally as a great place to work, consistently earning accolades for diversity, support for working mothers, female leadership, and being a top employer for scientists. Employees at Abbott have the chance to work on meaningful projects that impact global health while maintaining a balance that encourages full and authentic living.

Within Abbott’s Cardiac Rhythm Management Division, located in Austin, TX, the Meetings & Events Coordinator role is a key position supporting corporate events and activities such as corporate meetings, conferences, and training sessions. This role involves working onsite full-time and focuses on managing the end-to-end planning and execution of a variety of events designed to support Abbott’s innovative technologies in cardiac rhythm management. These technologies aim to improve treatments for patients with irregular heartbeats, enhancing quality of life and clinical outcomes.

The Meetings & Events Coordinator is expected to be a creative, resilient, and energetic professional equipped with strong organizational and project management skills. This individual will coordinate every aspect of meetings and events, from travel logistics and vendor management to onsite execution and financial oversight. Close collaboration is essential, involving interactions with internal teams, external vendors, as well as cross-functional partners from sales, marketing, compliance, and finance. The role requires balancing client and stakeholder expectations with company goals and maintaining compliance with healthcare regulations and company policies.

This position demands a technologically savvy and detail-oriented individual who can handle multiple projects under tight deadlines, demonstrating proficiency with event management platforms like Cvent and project management tools such as Monday.com. Strong communication skills are vital for developing materials, managing attendee engagement, and liaising with global stakeholders across Europe, Canada, Latin America, and Asia Pacific.

The Meetings & Events Coordinator will manage budgets typically ranging between $30,000 and $50,000, ensuring fiscal responsibility while maximizing event impact. Additionally, the role provides opportunities to contribute to the company’s reputation by delivering high-quality, compliant, and engaging events that enhance relationships with key opinion leaders, customers, regulatory agencies, and other stakeholders within the healthcare industry.

Abbott offers a competitive base salary between $61,300 and $122,700 for this position, with variations based on location. Employees benefit from a supportive culture committed to diversity, inclusion, and career development, making Abbott an employer of choice for professionals who want to make a meaningful impact in healthcare while advancing their careers in a dynamic and reputed company.

Job Requirements

Bachelor's degree or equivalent combination of education and work experience
minimum of 2 years experience
strong written and verbal communication capabilities
ability to manage multiple projects simultaneously in a deadline-driven environment
strong project management, organizational, and problem-solving skills
experience coordinating vendors, contracts, event logistics, and operational deliverables
proficiency with Microsoft Office Suite and project management platforms such as Monday.com
hands-on experience using event management platforms such as Cvent
strong attention to detail and commitment to delivering a high-quality customer experience
ability to work independently and collaboratively
willingness and ability to travel up to 30%
preferred experience in healthcare, medical device, pharmaceutical, or regulated industries
preferred knowledge of healthcare meeting compliance and transparency reporting
preferred experience managing attendee registration, travel programs and speaker logistics
preferred Certified Meeting Professional designation or progress toward certification
preferred experience supporting national sales meetings, customer events, physician education programs, or corporate training events

Job Qualifications

Bachelor's degree or equivalent education and work experience
minimum of 2 years of relevant experience
strong written and verbal communication skills
proven ability to manage multiple projects simultaneously
excellent project management, organizational, and problem-solving skills
experience with vendor coordination, contracts, event logistics, and operational deliverables
proficiency in Microsoft Office and project management platforms such as Monday.com
hands-on experience with event management platforms like Cvent for registration and attendee management
strong attention to detail and commitment to high-quality customer experience
ability to work independently and collaboratively
willingness to travel up to 30%
knowledge of healthcare meeting compliance and regulatory requirements (preferred)
experience supporting sales meetings, customer events, physician education, or corporate training (preferred)
Certified Meeting Professional designation or progress toward certification (preferred)

Job Duties

Plan and execute corporate meetings, conferences, training programs, and internal and external business events
manage event logistics including registration, travel coordination, hotel accommodations, ground transportation, audiovisual services, and onsite event execution
develop and oversee attendee communications and event materials ensuring alignment with program objectives and brand standards
direct onsite event operations resolving issues and managing stakeholder needs
analyze event needs and recommend solutions for venue selection, vendor engagement, and program delivery
manage vendor and supplier relationships including contract administration and performance monitoring
collaborate cross-functionally to develop and implement meeting and event strategies
evaluate and negotiate vendor proposals, ensuring budget compliance and risk mitigation
maintain alignment with global meeting strategies and provide guidance to worldwide stakeholders
oversee event financials including budget development, forecasting, expense tracking, and reconciliation
monitor project timelines, milestones, and risks ensuring successful event delivery
ensure compliance with company policies, healthcare regulations, and transparency requirements
analyze program effectiveness through feedback and performance metrics to improve future events