Meeting and Event Manager

The hiring establishment is a dynamic organization specializing in the planning and execution of corporate, incentive, and association meetings and events. Positioned in the vibrant city of Orlando, Florida, this company thrives in delivering exceptional event experiences with a strong focus on seamless operational excellence. The company operates primarily in a remote work environment, providing flexibility while maintaining a dedicated team that meets regularly at the downtown Orlando office to collaborate and ensure cohesiveness. The establishment values proactive, organized, and solution-oriented professionals who can excel in fast-paced environments and contribute to a collaborative team culture.

The Meeting and Event Manager role is a critical position within this organization, responsible for leading the comprehensive planning and execution of a wide range of meetings and events, each varying in complexity and scope. This full-time salaried role combines strategic operational leadership with hands-on management of all program aspects. The responsibilities include managing hotel and venue logistics, contracting, food and beverage oversight, housing and registration administration, budget management, exhibitor and tradeshow operations, vendor coordination, and onsite event execution.

The ideal candidate is someone with at least four years of experience in meeting management, capable of overseeing complex event projects from kickoff through post-program reconciliation. They must be comfortable leading various stakeholders such as vendors, venues, clients, and internal teams under tight deadlines. Experience in production management and trade show exhibit operations is highly valued, although the position entails full-scope event management responsibilities that touch every aspect of event operations.

Key aspects of the role involve project management, ensuring program timelines, milestones, and budgets are effectively managed while meeting client expectations. Communication skills are paramount, as the role demands continuous and effective coordination among clients, hotels, vendors, attendees, and colleagues. The Meeting and Event Manager will oversee logistical elements such as contracting hotel spaces, managing room blocks, coordinating food and beverage menus, and collaborating closely with registration and housing teams to support attendee needs. Vendor management is also a significant component, including the sourcing and direction of decorators, general service contractors, and specialty vendors.

Onsite leadership is essential, with the role requiring real-time troubleshooting, quality control, operational oversight, and mentorship of onsite staff and internal teams. Reporting key program statuses, risks, post-event analyses, and contributing strategic insights for process enhancements will be regular duties. Strong computer skills, proficiency with Mac environments, and familiarity with cloud-based applications like Slack, monday.com, and Google Workspace are necessary to effectively manage the diverse operational demands.

This is a travel-involved role, with an expectation of 20-30 percent travel, primarily within the United States. The candidate must hold a valid passport and be adept at managing the balance between remote work and the demands of onsite program execution. A bachelor's degree is preferred, and certification such as CMP is a welcomed asset. The work environment promotes inclusivity with reasonable accommodations to support individuals with disabilities.

This opportunity comes with comprehensive health care benefits including medical, dental, and vision coverage, a 401(k) plan, and a generous vacation policy. There is openness to long-term contract arrangements, making it attractive for experienced meeting professionals seeking a stable and rewarding career path in event management.