Logistics & Event Coordinator

Atlanta, GA, USA|

Job Overview

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Flexible work schedule

remote work options

Job Description

The hiring establishment is involved in delivering specialized technical assistance and marriage-awareness programming primarily targeted at Temporary Assistance for Needy Families (TANF) agencies and related stakeholders. This organization operates within a framework that supports government and nonprofit sectors, focusing on enhancing service delivery through well-organized and professionally executed events. The organization is dedicated to facilitating knowledge sharing, capacity building, and stakeholder engagement through various formats such as meetings, trainings, peer-learning convenings, webinars, and on-site visits. This reflects the organization's commitment to strengthening family-related social services, improving operational efficiencies, and fostering collaborations across multiple agencies dedicated to similar goals. The employment type is full-time, given the comprehensive nature of the role’s responsibilities and the requirement for overseeing detailed logistics management across multiple types of event environments including in-person, virtual, and hybrid formats. Regarding compensation, details are typically competitive within the sector and commensurate with experience and qualifications, emphasizing professional growth and mission-oriented impact.

The Logistics and Event Coordinator is a pivotal role within this setup, responsible for the end-to-end planning, coordination, and execution of events and meetings that support the organization's strategic objectives. This role demands high-level organizational skills to manage logistics such as scheduling, venue coordination, virtual platform management, material preparation, travel planning including adherence to federal travel regulations, registration processes, and follow-up activities. The coordinator ensures that each event is seamlessly executed, professional in presentation, accessible to all participants (complying with ADA and Section 508 standards), and aligned with the mission to deliver effective programmatic content to TANF agencies.

Beyond logistical expertise, the individual in this role acts as a crucial link between various stakeholders including federal partners, staff members, invited participants, vendors, and internal communications teams. The position requires a nuanced understanding of federal meeting and accessibility requirements. Additionally, the role involves budget monitoring, vendor contract oversight, and post-event reporting, ensuring fiscal responsibility and transparency. The coordinator will also provide real-time support during events to promptly address and troubleshoot any issues, maintaining the integrity and smooth operation of every gathering. This position calls for a comprehensive blend of logistical proficiency, technical skills related to event platforms and tools, keen attention to detail, and a thorough understanding of the related policy areas to support effective event delivery and stakeholder engagement.

Job Requirements

bachelor's degree in event management, hospitality, communications, business administration, or a related field (or equivalent experience)
minimum of four years of event and logistics coordination experience preferably in a government, nonprofit, or human-services setting

Job Qualifications

demonstrated experience coordinating professional events, trainings, or convenings including virtual and hybrid formats
familiarity with the TANF program and the government and grantee audiences served by this project
awareness of the marriage and family-strengthening subject matter sufficient to prepare accurate, on-message materials
strong organizational, vendor-management, and multitasking skills with exceptional attention to detail
knowledge of federal travel, meeting, and accessibility requirements
proficiency with registration, survey, and virtual-event platforms
experience supporting federally funded conferences, TA convenings, or grantee events preferred
certified Meeting Professional (CMP) or equivalent credential preferred
experience coordinating multi-site or multi-state logistics preferred

Job Duties

plan and coordinate logistics for in-person, virtual, and hybrid events including peer-learning convenings, trainings, webinars, and TANF agency site visits
manage venues, virtual-meeting platforms, catering, audiovisual needs, registration, and attendee communications
coordinate travel arrangements and reimbursements for staff, federal partners, and invited participants in compliance with federal travel rules
prepare, assemble, and distribute event materials, agendas, name badges, and participant packets in coordination with communications and graphics staff
maintain event calendars, invitation lists, RSVPs, and post-event evaluations and reporting
ensure all events meet accessibility (ADA/Section 508), language-access, and federal meeting requirements
track event budgets and vendor contracts, and reconcile expenses with the Project Manager
provide on-site and virtual event support, troubleshooting issues in real time