Lead Event Coordinator - Events & Weddings

Hollister, CA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Part-time

Compensation

Hourly

Exact $26.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Employee Discounts

Professional development opportunities

flexible scheduling

Job Description

Leal Hospitality Group is a distinguished collection of carefully curated properties rooted in the natural beauty of California's central coast, specifically in Morgan Hill and Hollister. This unique hospitality enterprise encompasses a dynamic range of urban and rural venues that include restaurants, wineries, event venues, as well as full and select service boutique hotels. Each property within the Leal Hospitality Group is dedicated to delivering unparalleled, memorable experiences to guests by skillfully blending high-quality services with splendid surroundings. The collection is designed to embrace a variety of occasions, whether it’s a relaxing evening dining and lodging experience, a grand wedding celebration, or a large corporate event. The group prioritizes creating environments where guests are inspired to sip, savor, and celebrate, reflecting both everyday moments and once-in-a-lifetime special occasions. Their commitment to excellence, attention to detail, and dedication to customer satisfaction establishes them as a premier hospitality provider in the region.

The Lead Event Coordinator is an essential role in ensuring the seamless execution of events across all Leal Hospitality Group properties. Reporting closely with sales, event, design, and facilities teams, the Lead Event Coordinator oversees the comprehensive management of event operations. This role requires meticulous attention to detail and strong organizational skills to coordinate event timelines, logistics, and every element to guarantee a positive and memorable experience for guests. Responsibilities include acting as the main point of contact for event hosts, coordinating staffing and vendor services, and ensuring that each aspect of an event meets the high standards expected by Leal Hospitality Group’s distinguished clientele. This position offers flexibility, with opportunities for full-time or part-time engagement, allowing individuals to integrate well with varied event demands throughout the year. The Lead Event Coordinator plays a critical part in not only managing the immediate logistics of the event but also supporting the sales team by facilitating lead identification and contract management. Proficiency with tools such as CRM systems and event planning software complements the role’s operational duties, making it ideal for candidates passionate about hospitality and event planning who seek to thrive in a multi-faceted environment. This position holds potential for growth within an exciting and well-regarded hospitality group dedicated to innovation and outstanding customer service

Job Requirements

Bachelor’s degree or in progress preferred in hospitality, marketing, communications, event or meeting planning or equivalent experience
Customer service-oriented mindset with focus on exceeding client expectations
Exceptional communication, negotiation, and interpersonal skills
Professional and polished appearance adhering to company dress code
Advanced computer skills including Microsoft Office Suite, Aisle Planner, Google Documents
Excellent organizational, planning, and follow-up skills
Strong problem-solving and reasoning abilities
Superior verbal and written communication skills
Valid California Food Handler Certificate
Current ABC-approved California Responsible Beverage Serving Certification
Current California Driver’s License with satisfactory driving record
Ability to travel frequently within the portfolio, including starting shifts at different properties
Ability to drive company vehicles including golf carts safely
Ability to work under pressure and use good judgment to resolve problems
Ability to work cohesively as part of a team

Job Qualifications

Bachelor’s degree or equivalent experience in hospitality, marketing, communications, event or meeting planning
Customer service-oriented mindset with a focus on exceeding client expectations
Exceptional communication, negotiation, and interpersonal skills
Professional and polished appearance in adherence with company dress code
Advanced computer skills including Microsoft Office Suite, Aisle Planner, Google Documents
Excellent organizational, planning, and follow-up skills
Problem-solving skills and deductive reasoning abilities
Superior verbal and written communication skills
Valid California Food Handler Certificate
Current ABC-approved California Responsible Beverage Serving Certification
Current California Driver's License with satisfactory driving record

Job Duties

Ensure complete familiarity with the event logistics, work with the sales team to ensure a successful file handoff and communication is done prior to the event
Serve as the main contact for the wedding couple or event hosts and attend to their needs, work closely with clients to understand their event requirements and special requests, and consistently provide exceptional customer service
Coordinate event details and timelines, ensure everyone is in the right location per the event schedule, and ensure events run on time
Coordinate and attend culinary tastings, final walkthroughs, and rehearsals
Ensure banquet staff are adequately prepared for the event, coordinate staffing requirements, and staff briefings
Oversee and direct the banquet serving and banquet set-up staff to ensure all tasks are assigned and executed
Assist with setup and teardown of decorations as needed