Front Desk/Administrative Assistant

Our company is a dynamic and inclusive organization committed to excellence and professionalism. We pride ourselves on fostering a welcoming and collaborative environment where every team member is valued and empowered to contribute. As an Equal Opportunity Employer (EOE), we ensure that all qualified candidates receive fair consideration without any discrimination based on race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status, in accordance with all applicable federal, state, and local laws. Our company operates with high standards, focusing on providing excellent administrative services that support our overall business operations and help maintain a smooth, efficient workflow.

We are currently seeking a highly motivated and energetic Front Desk & Administration Assistant to join our team on a full-time and permanent basis. This role is pivotal in managing the reception area and providing general administrative support essential to daily operations. The ideal candidate is hands-on, detail-oriented, and friendly, with a genuine enjoyment of interacting with people. They should be capable of multitasking efficiently, handling pressure well, and maintaining a professional demeanor at all times. This position offers a unique opportunity to work closely with various departments, including Human Resources and executive management, providing varied experience in administrative functions within a corporate environment.

The Front Desk & Administration Assistant will be responsible for managing front lobby reception services, which includes greeting guests, managing inquiries, and coordinating meetings. They will handle business travel planning and booking, including visa applications, reimbursement requests, and vendor invoice review and processing. The role also involves corporate apartment management, occasional executive support, and assisting Human Resources in organizing events and managing administrative tasks. The assistant must ensure that the front lobby complies with all systems, control policies, and procedures, and oversee office supply replenishments and equipment inventory management.

This position requires proficiency in English and Mandarin Chinese, along with a solid knowledge of Microsoft Office applications such as Word, Excel, and PowerPoint. Strong interpersonal and communication skills are essential, enabling the successful applicant to interface effectively with management, customers, suppliers, and fellow employees. Organizational skills, attention to detail, and the ability to prioritize and take initiative are critical competencies for this role. Whether it is dispatching mail, supervising housekeeping, or registering business operations, the Front Desk & Administration Assistant will be a reliable and efficient cornerstone of our administrative team. We welcome suitable candidates from various backgrounds, including those with no prior administrative experience, making this an excellent entry point for professionals eager to advance their administrative careers.