Front Desk/Administrative Assistant (Bilingual Mandarin)

Our company is a dynamic organization committed to fostering a productive and welcoming work environment. We pride ourselves on delivering exceptional administrative support to ensure smooth business operations and efficient service delivery. Recognized as an equal opportunity employer, our company values diversity and inclusion, providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status. We seek motivated individuals who are eager to contribute to the company's success and thrive in a supportive and collaborative setting.

We are currently looking for a highly motivated and energetic Front Desk & Administration Assistant to join our team. This role is crucial in providing general administrative support, including managing the reception area and supporting various business functions. The ideal candidate will be hands-on, detail-oriented, friendly, and enjoy interacting with people. They should be capable of multitasking efficiently and working effectively under pressure, ensuring a seamless experience for visitors and employees alike.

The Front Desk & Administration Assistant will be responsible for a variety of routine duties such as front lobby reception services, overseeing office supply replenishments, and managing business travel plans including visa applications. Additionally, the role entails handling reimbursement requests, reviewing and processing vendor invoices, and managing corporate apartments. The candidate may also provide occasional executive support, assisting management as needed.

This position requires proficiency in Microsoft Office tools such as Word, Excel, and PowerPoint. Basic Mandarin proficiency, including reading and typing skills, is preferred but not mandatory. Strong interpersonal and communication skills are essential to effectively engage with guests, employees, vendors, and management. The Front Desk & Administration Assistant should possess excellent organizational skills, attention to detail, and the ability to prioritize tasks efficiently. Initiative and problem-solving abilities are highly valued, as the role often demands managing multiple responsibilities simultaneously.

The successful candidate will play an integral role in maintaining office equipment inventory control, ensuring compliance with company policies and control procedures, and overseeing housekeeping and janitorial services to maintain a clean and safe front office environment. The role involves interacting with various stakeholders at different levels, promptly exchanging information and taking appropriate actions to support company operations. This critical position offers an excellent opportunity for growth within an enterprise that encourages professional development and values employee contributions.