Front Desk Receptionist

Wichita, KS, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $13.25 - $17.00

Work Schedule

Standard Hours

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Paid holidays

Life insurance

Job Description

Avcon Industries is a globally recognized leader in the aerospace sector, specializing in custom special-mission aircraft modifications. Partnering with governments and organizations worldwide, Avcon Industries provides a comprehensive, one-stop solution that encompasses the full spectrum of design, manufacturing, installation, and certification processes. This integrated approach positions Avcon not just as a service provider but as a trusted partner in delivering specialized aviation solutions that meet the highest standards of quality and safety. The company boasts a highly skilled internal team including design engineers, in-house FAA Designated Engineering Representatives (DER), modification and fabrication technicians, installation specialists, and test pilots. This collaborative team ensures that every project is executed with precision, innovation, and regulatory compliance at its core.

Avcon Industries is currently seeking a professional, organized, and customer-focused Receptionist & Office Coordinator. This pivotal role operates as the primary point of contact for all visitors, clients, candidates, and vendors, establishing the first impression of the company’s values and professionalism. The Receptionist & Office Coordinator is entrusted with the smooth day-to-day functioning of the front office, delivering efficient administrative support across various business functions. The ideal candidate thrives in a fast-paced environment, managing multiple priorities with exceptional organizational skills and a keen eye for detail. Emphasizing a positive visitor experience, this role also plays a crucial part in supporting broader company operations, including travel management, accounting coordination, office organization, and overall administrative tasks.

This position demands a dynamic individual who can seamlessly blend customer service excellence with administrative efficiency. By coordinating schedules, managing communications, overseeing office supplies and hospitality, and assisting in financial document preparation, the Receptionist & Office Coordinator contributes to creating an effective and welcoming workplace. The role is vital in upholding Avcon Industries’ reputation for professionalism and operational excellence, directly impacting client satisfaction and internal productivity. Candidates with a strong customer service orientation, proficiency in Microsoft Office Suite, and the ability to maintain confidentiality are highly encouraged to apply, as these skills are essential to successfully fulfilling the demands of this role. This opportunity offers a platform to grow within a specialized aerospace company that values dedication, teamwork, and innovation.

Job Requirements

High school diploma or equivalent
2+ years of receptionist or administrative assistant experience
proficiency with Microsoft Office Suite
strong communication skills
excellent organizational abilities
ability to multitask in a fast-paced environment
customer service orientation
ability to maintain confidentiality

Job Qualifications

High school diploma or equivalent required
associate degree preferred
2+ years of receptionist, administrative assistant, office coordinator, or related experience preferred
strong verbal and written communication skills
proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams
excellent organizational skills and attention to detail
ability to manage multiple priorities while maintaining accuracy and professionalism
strong customer service mindset and a positive, team-oriented attitude
ability to handle confidential information with discretion

Job Duties

Serve as the primary point of contact for incoming visitors, clients, candidates, and vendors
answer and direct incoming phone calls in a professional and courteous manner
greet guests and ensure a positive visitor experience
coordinate and direct visitors to appropriate meeting locations and personnel
maintain organized filing systems and company records
prepare, copy, scan, and distribute business documents as needed
assist company leadership with administrative projects and special assignments
perform additional duties as assigned by company leadership
monitor and maintain office, kitchen, and customer hospitality supplies
coordinate the ordering and inventory management of company merchandise and promotional items
arrange and coordinate lunches, refreshments, and supplies for meetings and company events
ensure meeting areas and common spaces remain organized and presentable
coordinate light office maintenance and vendor service requests
arrange business travel, including flights, hotels, rental cars, and itineraries
maintain travel records and reimbursement tracking spreadsheets
assist employees with travel-related documentation and expense reporting
manage monthly corporate credit card reconciliations, ensuring receipts are collected and expenses are properly coded
compile and organize invoices, purchase orders, packing lists, and supporting documentation for weekly accounting submissions
verify approvals and required documentation prior to submission
coordinate the preparation and shipment of weekly accounting packets to corporate offices
route and coordinate inbound sales inquiries to appropriate team members
support customer communications and administrative follow-up as needed