Fleet & Facility Operations Manager

Allentown, PA, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Compensation

Salary

Range $65,400.00 - $91,100.00

Work Schedule

Flexible

On-call

Weekend Shifts

Night Shifts

Benefits

Health Insurance

Pre-tax spending accounts

Retirement benefits

Paid Time Off

short-term disability

long-term disability

Employee stock purchase plan

Life insurance

Job Description

US Foods is one of America's leading foodservice distributors, dedicated to serving over 250,000 customer locations with innovative food offerings and top-tier supply chain solutions. Known for its commitment to quality, safety, and sustainability, US Foods operates a vast network of distribution centers and employs thousands of professionals nationwide. As a company, US Foods focuses on partnering with its customers to help their businesses thrive through innovative product solutions, operational efficiencies, and comprehensive support. The company's culture emphasizes safety, respect, and continuous improvement, making it a desirable workplace for individuals seeking growth and impactful careers in the food distribution industry.

The role of Facilities Maintenance Manager at US Foods is critical in ensuring the smooth operation, safety, and regulatory compliance of the distribution centers and associated assets. This position is a full-time, leadership-oriented role that requires overseeing and directing maintenance and sanitation staff within a high-volume cold chain distribution environment. The manager will be responsible for managing refrigeration systems, grounds, sanitation practices, and industrial equipment necessary to support the storage and transportation of perishable goods. They will lead the coordination of maintenance projects, day-to-day operations, capital improvements, vendor management, and compliance with federal and state regulations including OSHA, EPA, USDA, and FDA standards.

The Facilities Maintenance Manager acts as a key liaison between internal departments such as Operations, Warehouse, Transportation, Safety, Quality Assurance, and Human Resources, ensuring cold chain integrity and facility readiness. The role also involves managing relationships with third-party vendors and regulatory agencies, conducting internal audits, delivering safety training, and leading emergency response initiatives. The position requires strong leadership skills including recruiting, training, coaching, and evaluating the maintenance team to foster a safety-first culture focused on injury-free operations. In addition to technical expertise in refrigeration systems, facility management, and compliance regulations, the role requires proficiency in maintenance management software, data analytics, and budget management. The manager will oversee equipment selection, asset utilization, inventory control, and warranty claims, contributing to operational efficiency and cost control.

This position demands the ability to work flexible hours including nights and weekends, and the capacity to handle multiple projects in a fast-paced environment. Physical requirements include occasional standing, walking, driving, and lifting up to moderate weights. The Facilities Maintenance Manager will also have the opportunity to engage in sustainability initiatives, process safety management, and continuous improvement programs. With a comprehensive benefits package that includes health insurance, pre-tax spending accounts, retirement benefits, paid time off, disability coverage, employee stock purchase plans, and life insurance, US Foods offers a competitive and rewarding environment for professionals committed to operational excellence and innovation in food distribution.

Job Requirements

5 years of facilities management experience
3 years working with refrigeration systems within cold chain distribution
Proven leadership experience managing maintenance teams, budgets, and vendor contracts
Strong understanding of OSHA, EPA, USDA, FDA, GMP, and other regulatory compliance requirements
Proficiency with CMMS and basic data analytics
Ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment
Excellent communication, negotiation, and problem-solving skills
Ability to adapt to changing organizational and operational needs
Proficiency in Microsoft Office Suite
Demonstrated knowledge of DOT, Hazmat, and OSHA regulations
Working knowledge of ammonia and Freon systems
Working knowledge of environmental regulations and governing bodies
Working knowledge of building, life/safety, and fire protection standards and codes
Thermo King and major certification
Level 1 Ammonia Operator Certification or completion within first 12 months (Ammonia sites only)
PSM/RMP certification or completion within first 12 months (Ammonia sites only)
CMMS training within 6 months of hire
Certificate, licenses, and registrations in refrigeration/HVAC if applicable
Valid driver’s license with motor vehicle record in good standing
Ability to work flexible hours including nights, weekends, and on-call
Ability to occasionally lift and carry weights as specified in physical qualifications

Job Qualifications

Bachelor’s degree in facility operations, engineering, construction or related field, or equivalent relevant work experience
5 years of facilities management experience
3 years working with refrigeration systems within cold chain distribution
Proven leadership experience managing maintenance teams, budgets, and vendor contracts
Strong understanding of OSHA, EPA, USDA, FDA, GMP, and other regulatory compliance requirements
Proficiency with Computerized Maintenance Management Systems (CMMS) and basic data analytics
Ability to manage multiple projects simultaneously in a fast-paced, deadline-driven environment
Excellent communication, negotiation, and problem-solving skills
Ability to adapt to changing organizational and operational needs
Proficiency in Microsoft Office Suite (Excel, Outlook, Teams)
Demonstrated knowledge of DOT, Hazmat, and OSHA regulations
Working knowledge of ammonia and Freon systems
Working knowledge of environmental regulations and governing bodies
Working knowledge of building, life/safety, and fire protection standards and codes
Thermo King and major certification
Level 1 Ammonia Operator Certification or completion within first 12 months (Ammonia sites only)
PSM/RMP certification or completion within first 12 months (Ammonia sites only)
CMMS training within 6 months of hire
Certificate, licenses, and registrations in refrigeration/HVAC if applicable
Valid driver’s license with motor vehicle record in good standing

Job Duties

Direct and monitor associates responsible for building, grounds, sanitation, refrigeration systems, power industrial equipment, and security maintenance using tracking software and preventative maintenance schedules
Ensure adherence to Preferred Work Methods (PWMs) and foster a safety-first culture that prioritizes injury-free operations
Oversee the operation, monitoring, and maintenance of refrigeration systems to ensure temperature control standards are met for perishable products
Partner with Quality Assurance and Food Safety teams to prevent product loss, maintain cold chain integrity, and respond quickly to temperature excursions or equipment failures
Manage, assign, and oversee all facility operations activities and capital projects
Ensure timely, high-quality completion while minimizing impact on distribution operations
Coordinate with other departments for repairs, upgrades, and equipment installations
Lead to create a culture of safety that ensures every US Foods associate remains injury free
Interpret, train, and consistently enforce company policies and procedures
Recruit, train, coach, and evaluate staff performance
Administer discipline when necessary and maintain strong associate relations through open communication, regular meetings, and policy clarification
Manage labor hours within budget and create work schedules including overtime as required
Ability to prioritize daily tasks and long-term projects to ensure timely completion
Manage competing deadlines with minimal supervision
Establish and maintain effective relationships with third-party vendors such as utilities, refrigeration contractors, janitorial, pest control, and security services
Ensure vendors meet all compliance requirements including certificates of insurance and hold harmless agreements
Oversee the selection, purchase, utilization, and inventory control of company assets including racking, material handling equipment, refrigeration units, fuel, and shop equipment
Monitor equipment life cycles and recommend replacements or upgrades
File warranty claims and recover warranty dollars
Develop the yearly budget
Partner with QA and sanitation teams to ensure compliance with food safety regulations (USDA, FDA, GMPs)
Maintain facility cleanliness and conduct routine inspections for sanitation, pest control, and allergen management
Ensure all vehicles are in proper working condition by overseeing maintenance and providing documentation and certifications
Work with drivers to operate specialized equipment properly and assist with roadside issues
Find qualified service providers for vehicle repairs and obtain competitive bids
Ensure compliance with all local, state, and federal regulations (OSHA, EPA, USDA, DOT, Tax Commission)
Conduct internal audits and maintain documentation for inspections and safety protocols
Partner with Safety Department to deliver training, perform safety observations, investigate accidents, and update PWMs
Lead emergency response planning, crisis management, and liaison efforts with local emergency agencies
Coordinate with warehouse and transportation teams to support high-volume receiving, storage, and shipping activities
Perform other duties as assigned by manager