F&B Coordinator

Edison, NJ, USA|

Job Overview

Employment Type

Hourly

Compensation

Hourly

Range $25.25 - $29.50

Benefits

Health Insurance

Dental Insurance

Paid Time Off

401(k) retirement plan

Employee Discounts

Professional development opportunities

flexible scheduling

Job Description

Highgate is a premier real estate investment and hospitality management company managing over $15 billion in assets, with a global presence portfolio of more than 400 hotels across North America, Europe, the Caribbean, and Latin America. Founded over 30 years ago, Highgate has established itself as a pioneer in the hospitality industry, providing expert management and development services that cover every phase of the property lifecycle. These phases include planning, development, recapitalization, and disposition. The company is renowned for its diverse portfolio that includes bespoke lifestyle hotels, legacy brands, and independent hotels and resorts, all featuring modern programming and advanced digital capabilities. Through the adoption of cutting-edge revenue management tools, Highgate efficiently anticipates market trends to maximize asset performance and value. Leading these efforts is an executive team composed of seasoned hospitality experts who maintain corporate offices worldwide. Highgate's strategic position makes it a trusted collaborator for top ownership groups and major hotel brands globally. For more information, please visit www.highgate.com.

The Food and Beverage Coordinator position at Highgate directly supports the culinary leadership team by managing administrative and operational tasks within the kitchen department. This role reports to the Executive Chef and works in close partnership with both the Executive Chef and Banquet Chef to ensure smooth kitchen operations. Key responsibilities include overseeing department payroll, managing daily office operations, organizing scheduling, and handling Banquet Event Order logistics. The coordinator plays a critical role in maintaining fluid communication between culinary staff and management, facilitating efficient workflows, and ensuring all banquet and culinary events are flawlessly executed. The role typically requires experience in hospitality or luxury kitchen administration, strong organizational skills, and expertise in payroll systems and procurement software, making it integral to the successful functioning of the culinary department. This hourly position demands dedication, accuracy, and a service-oriented approach, with some requirements for physical work and extended hours during peak periods. Being a part of the Highgate team as an F&B Coordinator offers an opportunity to contribute meaningfully in a dynamic and globally recognized hospitality company.

Job Requirements

Minimum 1-2 years of administrative experience preferably in hotel or luxury kitchen environment
Strong proficiency in payroll systems such as ADP or DayForce
Experience with procurement software
Excellent organizational skills
Clear communication skills
Ability to work long hours when required
Must be able to lift up to 50 pounds occasionally and 20 pounds frequently
Effective verbal and written communication skills
Ability to listen, understand, and clarify employee and guest concerns
Maintain upbeat, friendly, courteous, and service-oriented demeanor
Regular attendance according to scheduling needs
High standards of personal appearance and grooming including wearing nametags
Compliance with hotel standards and regulations for safety and operational efficiency
Ability to identify and solve problems proactively
Capacity to analyze and evaluate complex information from various sources
Ability to maintain confidentiality
Willingness to perform other duties as assigned by management
Maintain a warm and friendly demeanor at all times

Job Qualifications

Minimum of 1-2 years administrative experience preferably in hotel or luxury kitchen environment
Strong proficiency in payroll systems such as ADP or DayForce
Experience with procurement software
Excellent organizational skills for handling high-volume paperwork
Clear communication skills for facilitating information between culinary staff and management
Ability to work with scheduling and event coordination software
Strong interpersonal skills to address staff inquiries and concerns in a professional manner

Job Duties

Process and manage weekly payroll for all culinary staff members
Review, reconcile, and close vendor invoices daily using Birchstreet
Track department expenses and assist with cost-control data entry
Manage recurrent order input with vendors for paper goods and Coca-Cola
Prepare, finalize, and post weekly kitchen staff schedules with executive chef input and Salesforce data
Maintain and update master culinary vacation and time-off calendar
Process vacation requests
Manage requisition process
Serve as primary contact for culinary staff inquiries
Direct employee requests or HR questions to appropriate department leaders
Manage distribution, posting, and updating of Banquet Event Orders
Attend daily BEO meetings to note menu revisions and headcount changes
Communicate real-time event updates to Executive Chef and Banquet Chef