F&B Administrator

Missoula, MT, USA|Onsite

Job Overview

Employment Type

Full-time

Compensation

Hourly

Range $19.75 - $25.25

Work Schedule

Standard Hours

Benefits

Medical insurance

Dental Insurance

Vision Insurance

401k with employer match

Paid Time Off

Life insurance

long term disability

short term disability

Employee assistance program

Referral Bonus Program

Carpool reimbursement

Employee discounts on merchandise

Employee Lunch Provided

Job Description

Paws Up Montana is America's premier luxury ranch resort, located in the picturesque landscapes of Montana. Known for its exceptional standards of service and immersive experiences, Paws Up offers a unique blend of luxury accommodations, world-class dining, and outdoor adventures that attract discerning guests from around the globe. This resort is celebrated for its authentic ranch lifestyle paired with upscale hospitality, creating a destination like no other for travelers seeking both relaxation and adventure. At Paws Up Montana, the team works collectively to uphold the values of excellence, attention to detail, and personalized service, ensuring that every guest's experience is memorable and extraordinary. The resort is not just a place of employment but a place to grow, develop a career, and contribute to a well-respected and highly regarded hospitality brand.

The Food & Beverage Administrator position at Paws Up Montana plays a crucial role in supporting the Food & Beverage leadership team by managing essential administrative and operational tasks across multiple luxury dining outlets and event operations. This role is vital in maintaining fiscal responsibility and operational efficiency, helping to uphold the high standards that guests expect from a luxury resort. The successful candidate will be detail-oriented and highly organized, able to juggle multiple priorities in a fast-paced, high-end hospitality environment while ensuring seamless communication and collaboration across departments. Responsibilities include managing operational and financial reports, assisting with inventory and purchasing, handling vendor invoices, and providing support with payroll-related tasks. Additionally, the Food & Beverage Administrator will coordinate logistics for meetings and support personnel and facilities management to ensure that restaurant operations run smoothly. This position demands adaptability, strong communication skills, and a commitment to maintaining the resort's service excellence. Offering a comprehensive benefits package including medical, dental, and vision insurance, a 401K plan with employer match, paid time off, and various employee perks, Paws Up Montana fosters a supportive work environment where employees can thrive and advance their careers in luxury hospitality.

Job Requirements

Knowledge of world class hospitality and service management preferred
current driver's license with two years driving experience
required education, experience, certifications, licensure, etc

Job Qualifications

Prior administrative or hospitality experience preferred
proficiency in spreadsheets, databases, and standard office software
strong organizational and time-management skills
excellent written and verbal communication skills
high level of accuracy, discretion, and attention to detail
ability to work independently while supporting a collaborative team environment

Job Duties

Assist in maintaining and preparing operational and financial reports
assist with inventory management, purchasing support, and data entry for FOH and BOH operations
submit and reconcile vendor invoices and payments accurately and in a timely manner
support purchasing and ordering processes for restaurant outlets
submit work orders and follow through to ensure timely and effective resolution
respond promptly and professionally to emails, digital correspondence, and internal communications
draft, edit, and format documents, reports, and operational materials
input, update, and maintain accurate information in databases, spreadsheets, and tracking systems
coordinate logistics for meetings, including room setup, materials, agendas, and note-taking
attend daily and weekly Food & Beverage meetings and provide detailed supportive notes
assist with payroll-related administrative tasks and reporting
support personnel management initiatives and documentation as directed
work closely with Facilities to support maintenance and repair of restaurant equipment
track maintenance issues and ensure follow-through to positive outcomes
assist in maintaining luxury service standards, operational excellence, and company values with strong attention to detail
demonstrate flexibility and adaptability in response to changing priorities and business needs
ability to work under pressure while managing multiple deadlines
occasionally involved with restaurant services
perform all other duties as assigned by the General Manager of Food & Beverage