Facilities use & Events Coordinator

Sacramento, CA, USA|Onsite

Job Overview

Compensation

Hourly

Range $16.90 - $17.90

Benefits

Health Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

flexible schedule

Employee assistance program

Community involvement

Job Description

We are a thriving recreation and park district dedicated to enhancing community engagement and providing exceptional recreational opportunities through well-managed facilities and dynamic programming. Our district plays a crucial role in fostering a vibrant community atmosphere by hosting a wide range of events, classes, and activities that cater to all ages. We pride ourselves on delivering high-quality services that promote health, wellness, and social connection among residents. With a commitment to excellence and continuous improvement, our team works collaboratively to maintain safe, welcoming, and versatile spaces for the public to enjoy.

We are currently seeking a dynamic and highly organized Facilities Use & Events Coordinator to join our professional team on a part-time basis. This role is pivotal in leading the planning, coordination, and management of facility usage and special events that elevate our district's presence and contribute to memorable experiences for all participants. The Facilities Use & Events Coordinator will serve as the primary point of contact for facility rentals, ensuring seamless execution of rental agreements, oversight of public events, and promotion through various marketing channels including social media and community outreach. With expected hours ranging from 15 to 20 per week and an hourly wage between $16.90 and $17.90, this position offers an excellent opportunity for someone passionate about hospitality, event coordination, and community service to make a meaningful impact.

In this position, the coordinator will handle diverse responsibilities such as maintaining the district's online presence to engage the community, performing administrative tasks related to facility rentals, and managing on-site event operations. The individual will collaborate with local schools and organizations to recruit volunteers, support marketing initiatives by producing creative content like photos and videos, and ensure compliance with safety and operational guidelines during all events and rentals. This role requires a proactive approach, strong communication skills, and the ability to handle multiple tasks efficiently while upholding the district’s reputation for professionalism and excellence.

Additionally, the Facilities Use & Events Coordinator will assist in designing promotional materials, developing partnerships, and supporting general administrative functions as needed. This multifaceted role demands a person who is customer service oriented, technologically adept with tools such as Microsoft Office and recreation scheduling software, and experienced in event planning or recreation programming. By actively contributing to our event success and facility management, the successful candidate will help foster a connected, thriving community and support the district’s mission of enhancing quality of life through recreation.

Job Requirements

Completion of two years of college education with emphasis preferred in event planning, recreation, or related field
Work experience in municipal government and/or county level parks and recreation operations
Knowledge of Microsoft Office, recreation registration software, and scheduling systems
Ability to communicate effectively both verbally and in writing
Experience organizing events or working in customer service
Ability to compile reports, maintain records, and develop plans
Ability to enforce rental agreement rules and regulations diplomatically

Job Qualifications

Completion of two years of college education with emphasis preferred in event planning, recreation, or related field
Experience organizing events, working in customer service, or creating social media content in personal, school, or professional settings
Knowledge of Microsoft Office, recreation registration software, and scheduling systems
Knowledge of special event planning and understanding of recreation programming preferred
Experience working in municipal government or county-level parks and recreation operations
Ability to communicate effectively both verbally and in writing
Ability to compile reports, maintain records, schedule calendars, and develop plans
Ability to enforce rules and regulations diplomatically
Experience recruiting and managing volunteers
Skilled in photography and video editing for marketing purposes

Job Duties

Maintain all social media platforms, district websites and online presences for district events, programming, and facilities use
Perform administrative tasks for facility rentals including pre-rental walk throughs, completion and execution of facility use contracts, collection of deposits and fees due, and rental check-ins
Set-up and tear down of chairs and tables if included in rental agreements
Establish effective public relations with pool and rental customers and maintain a professional and courteous work environment
Ensure safe and sanitary operation of the rental facilities including custodial duties
Plan, coordinate, and lead special events such as seasonal festivals, family programs, fundraisers, and community celebrations
Create and manage engaging content for social media platforms including Facebook and Instagram
Respond to messages and comments promptly
Maintain and monitor the district’s Yelp page including updating business info and responding to reviews
Serve as on-site lead during events coordinating volunteers and staff, setting up and taking down materials and troubleshooting in real time
Work with local schools and youth organizations to recruit and manage volunteers for events and programs
Take and edit photos and videos at events for marketing and promotional materials
Maintain event supplies and track spending to stay within budget
Prepare post-event reports including financial summaries, attendance metrics, and feedback for the Board of Directors
Support flyer design, community outreach, and partnership development to promote district programs and services
Assist with general office coverage including answering phones and supporting administrative tasks
Organize and direct the work of subordinate employees
Communicate effectively both verbally and in writing
Compile reports, maintain records, scheduling calendars, and develop plans related to events planning and facilities use
Enforce the rental agreement rules and regulations diplomatically
Apply knowledge of safety rules and guidelines for safe operation of pool and district facilities