Facilities Coordinator

Eugene, OR, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Hourly

Compensation

Hourly

Range $24.00 - $25.44

Work Schedule

Flexible

Job Description

HIV Alliance is a nonprofit organization dedicated to providing exceptional health services and supportive programs for people living with HIV and those at risk. The agency is committed to improving community health through innovative approaches, compassionate care, and inclusive services. Their team works collaboratively across departments to achieve impactful outcomes in prevention, education, and comprehensive care. Established with a vision to build healthier communities, HIV Alliance offers a dynamic work environment that values dedication, diversity, and professional growth. The organization’s culture fosters teamwork, respect, and continuous learning, encouraging employees to contribute meaningfully to the agency’s mission and goals.

The Facilitie... Show More

Job Requirements

valid Oregon driver’s license or valid out-of-state license with ability to obtain Oregon license within 30 days
3 years experience in facilities, maintenance, construction, or related setting
proven ability to complete minor repairs and maintenance
knowledge of OSHA and other regulations
broad electrical, plumbing, and mechanical knowledge
experience working with vendors and contractors
strong communication and organizational skills
proficiency in Microsoft Office
ability to work independently and handle distractions
ability to maintain confidentiality
able to pass agency criminal background check and TB test
ability to work flexible hours including evenings and weekends
physical ability to lift up to 50 pounds regularly and occasionally 100 pounds with support
ability to work in loud and busy environments
reliable attendance

Job Qualifications

3 years of experience in facilities, maintenance, construction, or related settings
proven ability to complete minor building, grounds, maintenance, and repair work
working knowledge of state and federal regulations including OSHA
broad knowledge of electrical and plumbing principles and mechanical repairs
experience working respectfully and effectively with outside vendors and contractors
ability to read, interpret, and write documents including safety, operating, and maintenance instructions
strong organization, problem solving, prioritization, and attention to detail skills
effective communication skills including verbal, written, and strategic/logistics communication
capacity to think independently and exercise professional judgement
ability to work with distractions and independently
proficiency in Microsoft Suite including Outlook, Word, and Excel
ability to learn quickly, ask questions, document effectively, and be adaptable
valid driver’s license and driving record sufficient for agency insurance
ability to maintain confidentiality
ability to work respectfully with diverse groups
ability to pass criminal background check and TB test

Job Duties

perform tasks related to upkeep of buildings and grounds, including minor repairs, ongoing maintenance, carpentry, painting, and more
maintain a preventative maintenance program and schedules, including maintenance and repair of buildings, equipment and grounds
administratively manage facilities and maintenance tickets within ticket system
serve as primary responder for building emergencies and after-hours alarms/emergencies, including urgent repairs and contracting labor
act as primary point of contact for various vendors including landscaping, locksmith, alarm response, after-hours security, and property managers
maintain compliance with state, federal, and local regulations, including site inspections, safety signage, fire extinguishers, backflow testing, fire sprinklers, range hoods, fire doors, and fire alarms
ensure building and facilities systems are up to date, safe, and operational
serve as liaison for the Safety and Facilities Committee
maintain good relationships with contractors and vendors for safe and efficient facility maintenance
gather bids and conduct project research, serve as primary contact and onsite support for vendors and contractors
provide strategic communication, training, and support to staff on facilities concerns
manage expenses within facilities, maintenance, and repair budgets
create and maintain documentation including building overviews, training materials, receipts, and bids
consult on projects with area expertise and cost recommendations
run errands and complete purchases for equipment, tools, and supplies
support emergency preparedness, safety concerns, system, and software use
assist HR and Operations team including meetings and coverage
demonstrate ability to work well with others and handle stress
use personal cell phone for agency phone system software
perform other assigned tasks, including training and cross-training staff

Job Criteria

Experience

Mid Level (3-7 years)

Job Location

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