Experiential Events & Production Coordinator

Letz Make Experiences is a dynamic and innovative startup based in Oakland, CA, specializing in creating unforgettable hands-on experiential events that foster connection and creativity. Serving a diverse clientele that includes Fortune 500 companies, conferences, hotels, festivals, and community organizations throughout the Bay Area, this company stands at the forefront of experiential marketing by designing engaging activations that inspire participation and collaboration. With a focus on both creativity and meticulous planning, Letz Make Experiences is committed to delivering high-quality, memorable events that leave a lasting impact on attendees.

As a company that values growth and innovation, Letz Make Experiences is actively seeking a motivated Experiential Events & Production Coordinator to join their team. This role is ideal for someone who is passionate about event planning, enjoys balancing creative concepts with logistical execution, and thrives in a fast-paced startup environment. The position offers flexible employment of 25-38 hours per week, with the schedule varying seasonally based on event demands. Compensation ranges from $22 to $25 per hour, depending on experience, with opportunities for growth as the company expands.

In this role, the Experiential Events & Production Coordinator will play a pivotal role in the end-to-end management of events. Responsibilities include coordinating all aspects of event logistics, crafting detailed production plans, managing budgets and materials, and collaborating closely with vendors, clients, and internal team members to ensure flawless execution. The individual will also work alongside the Operations Assistant to prepare event materials, oversee setup and breakdown, and track inventory and expenses. Attention to detail, strong organizational skills, and the ability to juggle multiple projects are essential to successfully delivering dynamic events that meet company and client expectations.

The job requires a proactive approach to problem-solving and a willingness to contribute wherever needed to support the team. Candidates should be comfortable working some evenings and weekends, as many events take place outside traditional business hours. Physical stamina is also necessary, including the ability to lift up to 40 pounds and travel throughout the Bay Area to various event venues.

Joining Letz Make Experiences means becoming part of a creative community dedicated to redefining how people connect through making and immersive experiences. The role offers valuable hands-on experience in experiential marketing, event production, and project coordination in a collaborative and supportive environment. Employees are encouraged to grow with the company and contribute to its mission of bringing people together through unique and impactful events.