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Job Overview
Employment Type
Full-time
Compensation
Salary
Range $50,400.00 - $95,200.00
Work Schedule
Flexible
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off
Occasional travel
competitive salary
Professional development opportunities
Job Description
Located in the heart of San Francisco, CA, this position offers a unique opportunity within an innovative and dynamic environment, blending high-level executive support with personal assistance. The company operates in a fast-paced sphere that demands exceptional organizational skills, discretion, and a proactive approach to managing the multifaceted needs of a high-net-worth executive. As a distinguished establishment, it is committed to excellence and seeks professionals who thrive in complex, fluid environments where attention to detail and the ability to anticipate needs are paramount.
The role of Executive and Personal Assistant is crafted to stand at the crucial confluence of... Show More
The role of Executive and Personal Assistant is crafted to stand at the crucial confluence of... Show More
Job Requirements
- Minimum 5 years experience supporting C-level executives or principals
- proven ability to manage personal and professional priorities simultaneously
- strong communication and interpersonal skills
- expertise in household and family logistics management
- proficiency with Google Workspace including Calendar, Gmail, Drive, Docs, Sheets, and Slides
- familiarity with Slack and project management tools such as Asana, Notion, or equivalent
- experience with scheduling tools like Calendly or Vimcal
- knowledge of travel planning platforms including TripActions and Google Travel
- ability to maintain confidentiality and exercise discretion
- strong problem-solving skills and initiative
- flexibility to work beyond standard hours as needed
Job Qualifications
- Minimum 5-10 years supporting C-level executives or high-net-worth individuals
- experience in blended personal and professional support roles
- background in startup or family office environment preferred
- strong technical proficiency with Google Workspace and communication platforms
- proficient with project management and scheduling tools
- excellent organizational and interpersonal skills
- high emotional intelligence and hospitality orientation
- ability to multitask and prioritize effectively
- proactive and execution-oriented mindset
- experience managing complex calendars and travel logistics
Job Duties
- Manage household staff including hiring and oversight
- coordinate home maintenance and service appointments
- maintain the principal's residence guest-ready
- manage children's schedules and family logistics
- plan date nights and personal celebrations
- support dietary and health scheduling
- handle personal appointments and medical scheduling
- manage gifts and personal errands
- oversee end-to-end personal and professional travel planning
- optimize travel for business opportunities
- manage personal assets including vehicles and insurance
- maintain organized filing systems and process mail
- support tax season readiness
- coordinate financial reconciliation and work with CPAs
- manage client and investor communications
- maintain relationships with portfolio company executives
- set up and maintain communication systems
- manage and optimize calendar with AI tools
- coordinate complex travel itineraries
- prepare briefing materials for engagements
- support office setup and team scaling
- coordinate professional events and fundraising
- handle special projects and initiatives
- support fund structure establishment
Job Criteria
Experience
Expert Level (7+ years)
Job Location
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