Job Overview
Compensation
Salary
Range $50,000.00 - $80,000.00
Benefits
Mentorship Program
Professional Development
Flexible working hours
commission-based compensation
Technology resources
Collaborative team environment
Career advancement opportunities
Job Description
We are a rapidly expanding real estate team powered by PLACE, a broker-agnostic business services and technology platform that is revolutionizing the real estate industry for top agents and their customers. This innovative platform offers in-house marketing and design services, daily live professional development opportunities, advanced technology designed to automate up to 75% of daily tasks, and much more. Our team’s commitment to investing in personal and professional growth allows members to dream bigger and achieve exponential leverage and success within the competitive real estate market. Joining our team means becoming part of a cutting-edge environment where growth, learning, and advancement are not just possibilities but are actively fostered and supported.
We are currently seeking a talented and highly organized Executive Assistant to join our dynamic real estate team. This role is crucial as it supports some of North America’s top 1% of real estate professionals, working closely alongside top-producing agents to ensure smooth operations and outstanding client experiences. The Executive Assistant will act as the operational backbone of our high-achieving team, managing administrative and transaction-related responsibilities to allow partner agents to focus fully on client service and business growth. This is a commission-based position, compensating Executive Assistants with 15% of the commission received on transactions they support through closing, which means your earning potential grows alongside our team's increasing production.
The position requires a professional who thrives in fast-paced, high-volume, performance-driven environments. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to multitask effectively while prioritizing competing demands with poise and efficiency. You will be responsible for managing all aspects of real estate transactions from contract initiation through closing, overseeing schedules, communication, compliance, and documentation. Additionally, you will contribute to marketing efforts, special projects, and continuously seek ways to improve processes, systems, and workflows within the team. Your role will be central to maintaining a seamless and positive client experience, serving as a reliable point of contact and collaborating closely with agents and leadership.
This role offers you direct mentorship from industry-leading real estate professionals, access to proven operational tools and systems, ongoing coaching, and professional development opportunities. It is an ideal position for a motivated individual eager to develop valuable real estate expertise while making meaningful contributions to a results-oriented organization. Experience in real estate, transaction coordination, executive assistance, or administration is helpful but not mandatory, as we value a positive attitude, professionalism, and a commitment to excellence above all. If you are detail-oriented, trustworthy, discrete, and ready to play a pivotal role in the success of a top-tier real estate team, this opportunity is crafted for you.
We are currently seeking a talented and highly organized Executive Assistant to join our dynamic real estate team. This role is crucial as it supports some of North America’s top 1% of real estate professionals, working closely alongside top-producing agents to ensure smooth operations and outstanding client experiences. The Executive Assistant will act as the operational backbone of our high-achieving team, managing administrative and transaction-related responsibilities to allow partner agents to focus fully on client service and business growth. This is a commission-based position, compensating Executive Assistants with 15% of the commission received on transactions they support through closing, which means your earning potential grows alongside our team's increasing production.
The position requires a professional who thrives in fast-paced, high-volume, performance-driven environments. The successful candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to multitask effectively while prioritizing competing demands with poise and efficiency. You will be responsible for managing all aspects of real estate transactions from contract initiation through closing, overseeing schedules, communication, compliance, and documentation. Additionally, you will contribute to marketing efforts, special projects, and continuously seek ways to improve processes, systems, and workflows within the team. Your role will be central to maintaining a seamless and positive client experience, serving as a reliable point of contact and collaborating closely with agents and leadership.
This role offers you direct mentorship from industry-leading real estate professionals, access to proven operational tools and systems, ongoing coaching, and professional development opportunities. It is an ideal position for a motivated individual eager to develop valuable real estate expertise while making meaningful contributions to a results-oriented organization. Experience in real estate, transaction coordination, executive assistance, or administration is helpful but not mandatory, as we value a positive attitude, professionalism, and a commitment to excellence above all. If you are detail-oriented, trustworthy, discrete, and ready to play a pivotal role in the success of a top-tier real estate team, this opportunity is crafted for you.
Job Requirements
- active Florida real estate license
- strong organizational skills
- ability to manage multiple priorities in a fast-paced environment
- excellent communication skills
- discretion with sensitive information
- basic proficiency with office software
- commitment to professional growth
- ability to work collaboratively in a team environment
Job Qualifications
- active Florida real estate license holder who prefers facilitating transactions over prospecting for leads
- collaborative team member with effective communication abilities
- excellent verbal and written communication proficiency
- committed to continuous learning and personal development
- exceptionally organized with strong time management skills
- proficient in standard office software and scheduling tools
- able to swiftly adjust to evolving situations
- reliable and discreet in handling sensitive information
Job Duties
- manage real estate transactions from the initial contract through closing
- handle administrative tasks, transaction documents, and compliance requirements
- maintain accurate records and monitor all important deadlines
- organize calendars, appointments, and communications with clients and vendors
- support marketing initiatives and special operational projects as required
- improve processes, systems, and workflows to enhance team efficiency
- serve as a reliable point of contact for clients throughout the transaction process
- collaborate with agents and leadership to deliver a seamless client experience
- manage the team lead’s daily schedule and oversee the team calendar to ensure efficient time allocation
- organize and promptly respond to all correspondence directed to the team lead
- reconcile expenses accurately and prepare detailed expense reports for review
- delegate recurring tasks from the team lead to enable focus on revenue-generating activities
- prepare comprehensive listing presentations and comparative market analyses
- provide support to partner agents throughout the listing and transaction processes, ensuring smooth operations
- coordinate all logistical aspects of listings, including signage, lockboxes, and marketing materials
- utilize real estate licensure and MLS access to perform agent-specific duties
- professionally manage incoming phone calls and welcome visitors to the office
- address client inquiries and resolve complaints with professionalism and efficiency
- receive, sort, and distribute incoming mail promptly
- prepare and execute all marketing mailings in a timely manner
- maintain office supplies, equipment, and software to support daily operations
- participate actively in weekly coaching sessions, team training meetings, and partner calls to foster team development and growth
Job Criteria
Experience
No experience required
Job Location
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