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Events Planner (Johns Hopkins Institute for Planetary Health)
Job Overview
Employment Type
Full-time
Compensation
Salary
Range $46,200.00 - $80,800.00
Work Schedule
Standard Hours
Benefits
Health Insurance
Dental Insurance
Paid Time Off
Retirement Plan
Life insurance
Disability insurance
Tuition Assistance
Job Description
Johns Hopkins University (JHU), located in Baltimore, MD, is a globally recognized research university that offers diverse academic and professional opportunities across various fields. Particularly renowned for its contributions to medicine, public health, and environmental sciences, JHU stands at the forefront of innovation and scholarly excellence. The School of Public Health at JHU plays a pivotal role in addressing complex global health challenges through research, education, and community engagement. Among its distinguished departments is the Institute for Planetary Health (JHIPH), which leads initiatives focused on the emerging field of Planetary Health. This field examines the intricate relationships between human health... Show More
Job Requirements
- Bachelor's degree
- Two years of related experience
- Experience in coordinating events in a higher education or comparable setting
- Ability to work occasional evening and weekend hours with some travel
- Additional education may substitute for required experience and additional related experience may substitute for required education permitted by the JHU equivalency formula beyond a high school diploma/graduation equivalent to the extent permitted by the JHU equivalency formula
Job Qualifications
- Bachelor's degree
- Two years of related experience
- Experience in coordinating events in a higher education or comparable setting
- Ability to work occasional evening and weekend hours with some travel
- Experience running complex and large events such as conferences peer learning networks and symposiums preferred
- Certified Meeting Professional (CMP) through the Convention and Industry Council (CIC) preferred
- Excellent interpersonal skills including relationship building stakeholder management and engagement with individuals and organizations from cultures locally and around the globe
- Knowledge and/or demonstrated experience or interest in the area of global environmental change and public health as it relates to Planetary Health
Job Duties
- Work with divisional departmental center leadership to plan and facilitate events on campus and at outside venues
- Develop the theme style and language for communications including invitations or event promotion
- Provide information to determine appropriate venue for various events
- Work closely with the appointed contact on the style flow and layout of each event
- Create and maintain project schedules
- Ensure timelines are met ensuring the accuracy of invitations RSVP lists programs and all related details (e.g. dietary needs and other needs lists)
- Coordinate all arrangements such as catering rentals custodial services for set-ups and clean-up flowers
- Work within the budget determined for the fiscal year
- Create event briefings for each leadership contact as needed
- May manage all outside contracts with vendors including event companies caterers florists printers transportation companies etc. to support in-person and virtual events
- Maintain proper inventory of event supplies
- May manage and approve invoices and expenses using Hopkins systems
- Collaborate with divisional departmental center leadership to develop an annual calendar of events
- May collaborate with Marketing and Communications on design and implementation of marketing plans for events and preparation of promotional and day-of materials including invitations email communication social media posts and collateral
- Work with leadership to conceptualize events including setting goals and target audiences recruiting and preparing speakers collaborating with partner organizations developing agendas managing guest lists etc.
- Provide day-of support for events and/or support and prepare other staff to manage events as appropriate
- Manage or assist in the management of relationships with vendors hotels venues and external organizations
- Create event experiences that are inclusive and accessible
- May prepare briefings status updates reports summaries presentations and other work products for dissemination to internal and external partners
- Stay current on industry software e.g. Social Tables InitLive Formstack Eventbrite Cvent and Boomset to improve event planning processes
- Train colleagues and stakeholders on platforms to help enhance their digital event planning experiences
- Use software such as Teams Zoom and IBM Player to facilitate virtual events including live-streaming programming podcasts and other externally facing broadcasts
- Other duties as assigned
- Ensure events are tailored to the needs of specific audiences (e.g. JHU faculty JHU students and/or external guests and partners)
- Collaborate closely with the Communications team on event dissemination and marketing
- Collaborate closely with Program staff across the Department Institute and the Alliance on program-specific events and convenings providing either support or leadership of those events as needed
- Collaborate when needed with the Director of Leadership Giving for events that are intended to engage donors and advance the development portfolio
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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