Events Operations Coordinator

Savannah College of Art and Design (SCAD) is a prestigious university renowned for fostering creativity, innovation, and excellence in art and design education. Located in Atlanta, Georgia, SCAD offers a vibrant community dedicated to transforming students into global leaders in the creative industries. At SCAD, the commitment to inclusion and respect establishes an empowering culture where individuals are encouraged to express their authentic selves and collaborate to solve challenges, creating a positive and inclusive environment. SCAD ensures equal employment opportunities regardless of gender identity, race, color, disability, or any other protected status, emphasizing a firm stance against discrimination and sexual misconduct.

The role of the Events Operations Coordinator at SCAD in Atlanta is a full-time staff position that involves managing a wide range of university signature events, exhibitions, receptions, workshops, and cultural events. This vital position ensures flawless event execution, starting from initial planning stages to the on-site management of logistics and post-event follow-ups. The coordinator is responsible for coordinating setups and breakdowns, negotiating contracts with vendors and suppliers, and maintaining positive relationships to secure necessary event services and equipment. Management of event budgets falls under this role, requiring skills in budget development, tracking expenses, reconciling invoices, and ensuring financial adherence.

Handling event registrations and attendee inquiries is also a core function to guarantee a seamless and positive experience for all participants. Communication duties include sending invitations, confirmations, and essential event information. This role requires close collaboration with marketing, communications, facilities, academic departments, and other cross-functional teams to align event planning and objectives with SCAD's brand identity. The coordinator is the primary point of contact on site during events, responsible for overseeing logistics, resolving any issues promptly, and ensuring that everything runs smoothly.

An ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to juggle multiple priorities effectively. Strong negotiation and interpersonal communication skills are critical to managing vendor contracts and coordinating with various stakeholders. Flexibility to work nights and weekends as needed and a valid driver's license for travel requirements ranging from 20 to 40 percent are essential for the success of this role. Proficiency in event management software and tools is necessary to facilitate efficient operations.

SCAD values individuals who thrive in fast-paced, collaborative environments and are committed to fostering inclusive spaces for diverse communities. The Events Operations Coordinator position offers an opportunity to contribute significantly to the university's dynamic cultural and academic events, enhancing student and community engagement while upholding SCAD's high standards for excellence and inclusivity. This role is perfect for motivated professionals seeking to advance their careers in event management within a creative and educational setting.