Events Coordinator (Undergraduate Admissions)

Johns Hopkins University (JHU) is a prestigious private research university located in Baltimore, Maryland. Renowned globally for its commitment to academic excellence, cutting-edge research, and impactful contributions across various fields, JHU embodies a rich history of innovation and education. The university prioritizes diversity, equity, and inclusion in its workplace culture and actively promotes these values through its strategic framework, the JHU Roadmap on Diversity and Inclusion. As a leading institution, JHU offers comprehensive benefits and professional growth opportunities, fostering a supportive and collaborative work environment for its employees.

The Office of Undergraduate Admissions at JHU is seeking a dedicated Events Coordinator to join their dynamic communications, marketing, and events team. This is a full-time, non-exempt position based primarily at the Homewood Campus with a hybrid work model requiring 60 to 89 percent on-site presence, typically 3 to 4 days per week. Scheduled from Monday through Friday, 8:30 a.m. to 5:00 p.m., this role is instrumental in orchestrating a variety of on-campus recruitment and student-oriented events throughout the academic year. The position offers a competitive hourly salary range of $18.20 to $33.90, targeting approximately $52,705 annually, commensurate with experience.

As an Events Coordinator, you will support senior leadership within the admissions office, including the Senior Assistant Director for On-Campus Recruitment and the Assistant Director of Events, by managing the logistics and execution of recruitment and admission events. These events cater primarily to prospective and admitted students, as well as families, counselors, and advisors involved in the college admission process. Your responsibilities will encompass comprehensive event planning, including securing venues and managing layouts, coordinating transportation, catering, audiovisual needs, and other associated logistics.

The role requires collaboration with numerous campus partners such as parking, facilities, catering, dining, security, special events, custodial teams, and sustainability services to ensure seamless event execution. You will manage event budgeting through receipt handling, anticipate day-of-event needs, provide necessary training to event staff, and occasionally act as a manager-on-call during key programs. Additionally, the role involves cross-training with the visitor center team to support daily operations like phone lines and front desk duties.

Ideal candidates are proactive, creative, and strategic thinkers with strong organizational skills and a keen attention to detail. They must remain calm and effective under pressure, adept in problem-solving event logistics and staffing challenges. The position requires strong interpersonal skills to navigate complex relationships across various university departments. Teamwork and collaboration are crucial, as the Events Coordinator will work closely with multiple stakeholders in marketing, communications, and admissions to deliver successful events that align with the university's mission.

Candidates should possess excellent verbal and written communication skills and be comfortable handling some travel, as well as occasional weekend and evening hours. Familiarity with customer relationship management (CRM) systems and project management software is preferred but not mandatory. This position is an excellent opportunity for individuals passionate about higher education and committed to contributing to the student experience at a leading university environment.