Events Coordinator or Events Specialist

The Marlene and Stewart Greenebaum Comprehensive Cancer Center (UMGCCC) at the University of Maryland, Baltimore (UMB) School of Medicine is a prestigious institution dedicated to advancing cancer research, treatment, and education. As a leading comprehensive cancer center, UMGCCC brings together a multidisciplinary team of experts and cutting-edge technologies to deliver innovative therapies and support services to patients and their families. UMGCCC is part of the University of Maryland Baltimore, a prominent public university well-known for its commitment to academic excellence, research, and community engagement within the State of Maryland. The Center exemplifies a culture of collaboration and excellence, fostering an environment that promotes professional development, work-life balance, and inclusive excellence among its employees.

UMB offers a comprehensive benefits package that highlights wellness, flexibility, and continual learning opportunities. Employees have access to valuable perks such as extensive paid leave, including over four weeks of vacation per year, paid holidays, personal leave, unlimited sick leave accrual, comprehensive health insurance options, tuition remission for employees and dependents, professional development programs, and flexible work schedules including teleworking options where applicable. This role is classified as full-time, exempt regular staff, providing job security and a competitive salary based on education and experience.

The Events Coordinator or Events Specialist role within UMGCCC is a critical position responsible for the professional and administrative coordination of events and meetings that support the mission and goals of the cancer center. Depending on the incumbent's qualifications, the position offers two levels of responsibility with commensurate salary ranges: Events Coordinator ($51,500 - $57,000) and Events Specialist ($66,000 - $73,000). These roles serve as vital connectors in planning and executing diverse events including conferences, fundraisers, and departmental meetings that further research dissemination, community engagement, and collaboration.

Key responsibilities include managing all logistical aspects of events, such as facility set-up and tear down, seating arrangements, technology coordination, and creating an appropriate atmosphere for guests. The coordinator/specialist develops strategic plans for multiple events, establishes goals, and assists with the creation and implementation of novel programming concepts aimed at enhancing business and community involvement. This position also involves generating contracts and proposals, negotiating terms with vendors and service providers, and handling event budgets to ensure financial compliance. Maintaining accurate records of clients and stakeholders, managing event calendars, and preparing promotional materials are also essential duties.

Additionally, this role offers opportunities for leadership, including supervising staff or volunteers and contributing to recruitment and training efforts to build a motivated and efficient team. The position requires excellent communication skills, both verbal and written, and the ability to work cooperatively and independently while embodying the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery. Importantly, this role is designated under the Clery Act as campus security authorities, ensuring compliance with federal regulations regarding campus safety.

At UMGCCC, this position provides a unique opportunity to contribute directly to the cancer center’s mission by ensuring smooth, effective, and engaging events that support research, education, and patient care. The successful candidate will be part of a dynamic, mission-driven workplace that values innovation, inclusivity, and professional growth, making it an ideal environment for professionals seeking to advance their careers in event management within an academic medical setting.