Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
Support for professional accreditations
Study leave
Flexible arrangements
generous holidays
Additional day off for birthday
Continuous mentoring
Active sports, events and social committees
Employee assistance program
Employee share plan
Job Description
Alter Domus is a world-leading provider of integrated solutions for the alternative investment industry, proudly serving 90 percent of the top 30 asset managers in private markets and employing over 6,000 professionals across 24 jurisdictions. The company’s name, meaning "The Other House" in Latin, reflects a commitment to being a distinctive, dedicated partner within the alternatives sector. Alter Domus operates with a culture that values merit-based progress, open communication across all levels, and strong support for employee development. Their inclusive workplace fosters diversity and equity, encouraging everyone to bring their whole selves to work in an environment where every voice is valued.
The company is dedicated to providing tailored career advancement through the Alter Domus Academy, extensive learning resources, and a comprehensive global benefits package. This role particularly embodies Alter Domus’ emphasis on continuous improvement, collaboration, and leadership development within the organization.
The position of Conference Program & Events Operations Manager is a vital role responsible for the planning, coordination, and successful execution of a diverse portfolio of over 25 regional annual events, including third-party conferences and proprietary gatherings across North America, EMEA, and APAC. These events range from intimate executive dinners and roundtables to large multi-day retreats involving hundreds of attendees.
The Manager will ensure operational excellence, consistent brand presence, and high-quality program delivery, overseeing program development, speaker and partner coordination, logistics, vendor relationships, social media promotion, budgeting, and onsite management. This role demands the ability to manage multiple, concurrent event timelines effectively and to pivot effortlessly between small-scale, curated experiences and high-visibility conferences.
Successful candidates will work closely with commercial leadership to align event programming with business objectives, define success metrics, and measure event impact. Central responsibilities include developing scalable processes, managing speaker and vendor relationships, coordinating event logistics, handling budgeting and financial oversight, and leading cross-functional collaboration across marketing, communications, sponsorship, and executive teams.
The role offers an opportunity for candidates who thrive in dynamic, high-volume environments, demonstrating strong project management, communication, and organizational skills. It requires balancing strategic program leadership with hands-on operational management to deliver events that not only meet but exceed organizational goals.
The company is dedicated to providing tailored career advancement through the Alter Domus Academy, extensive learning resources, and a comprehensive global benefits package. This role particularly embodies Alter Domus’ emphasis on continuous improvement, collaboration, and leadership development within the organization.
The position of Conference Program & Events Operations Manager is a vital role responsible for the planning, coordination, and successful execution of a diverse portfolio of over 25 regional annual events, including third-party conferences and proprietary gatherings across North America, EMEA, and APAC. These events range from intimate executive dinners and roundtables to large multi-day retreats involving hundreds of attendees.
The Manager will ensure operational excellence, consistent brand presence, and high-quality program delivery, overseeing program development, speaker and partner coordination, logistics, vendor relationships, social media promotion, budgeting, and onsite management. This role demands the ability to manage multiple, concurrent event timelines effectively and to pivot effortlessly between small-scale, curated experiences and high-visibility conferences.
Successful candidates will work closely with commercial leadership to align event programming with business objectives, define success metrics, and measure event impact. Central responsibilities include developing scalable processes, managing speaker and vendor relationships, coordinating event logistics, handling budgeting and financial oversight, and leading cross-functional collaboration across marketing, communications, sponsorship, and executive teams.
The role offers an opportunity for candidates who thrive in dynamic, high-volume environments, demonstrating strong project management, communication, and organizational skills. It requires balancing strategic program leadership with hands-on operational management to deliver events that not only meet but exceed organizational goals.
Job Requirements
- Bachelor’s degree in event management, hospitality, business, communications, or related field or equivalent experience
- 5-8 years of experience managing conferences and executive-level events
- Experience overseeing a high-volume multi-event portfolio
- Proven ability to manage events ranging from small private gatherings to multi-day conferences
- Strong project management and prioritization skills
- Experience managing budgets and negotiating vendor contracts
- Exceptional organizational and communication skills
- Ability to travel and work evenings/weekends as needed
Job Qualifications
- Bachelor’s degree in Event Management, Hospitality, Business, Communications, or related field or equivalent experience
- 5-8 years of experience managing conferences and executive-level events
- Proven ability to manage a high-volume multi-event portfolio
- Strong project management and prioritization skills
- Experience managing budgets and negotiating vendor contracts
- Exceptional organizational and communication skills
- Ability to travel and work evenings/weekends as needed
Job Duties
- Manage a comprehensive regional portfolio of 25+ third-party conferences and proprietary events annually
- Develop scalable systems, templates, and processes to ensure consistency and efficiency across event types
- Partner with internal leadership to define event objectives, themes, target audiences, and success metrics
- Oversee program design for proprietary events including agenda development, speaker identification, and content flow
- Serve as internal lead for third-party conference participation ensuring alignment with organizational priorities
- Maintain a master event calendar and manage overlapping production timelines
- Lead end-to-end execution of executive dinners, private roundtables, one-day conferences, and multi-day retreats
- Coordinate speaker recruitment, onboarding, and logistics
- Develop detailed run-of-show documents and production timelines
- Oversee venue sourcing, room setups, catering, AV, décor, signage, and attendee experience
- Manage VIP and speaker hospitality
- Serve as primary liaison for third-party event organizers
- Coordinate speaking opportunities, sponsorship benefits, exhibitor logistics, and brand presence
- Manage internal stakeholders attending or participating in external events
- Ensure brand standards and messaging consistency
- Build and manage detailed project plans
- Oversee registration platforms and attendee communications
- Manage vendor sourcing, negotiation, and contract execution
- Supervise onsite event operations and troubleshoot in real time
- Coordinate staff, contractors, and volunteers across events
- Develop and manage individual event budgets and aggregate portfolio tracking
- Monitor expenses, forecast costs, and identify cost efficiencies
- Reconcile invoices and prepare post-event financial summaries
- Partner closely with marketing, communications, sponsorship, executive leadership, and external partners
- Provide clear, proactive updates on event progress and risks
- Support leadership visibility at key conferences and proprietary gatherings
- Define KPIs for different event types
- Collect and analyze attendee feedback and engagement metrics
- Prepare post-event reports and recommendations
- Refine processes to improve scalability across a large event portfolio
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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