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Job Overview
Employment Type
Full-time
Compensation
Hourly
Exact $28.88
Work Schedule
Standard Hours
Flexible
On-call
Weekend Shifts
Benefits
Medical insurance
Sick Time
Vacation Time
Retirement Savings Plans
Employee Discounts
Professional development opportunities
Paid Time Off
Job Description
Founded in 1965, UC Irvine is a distinguished member of the Association of American Universities and is consistently ranked among the nation's top 10 public universities by U.S. News & World Report. With a vibrant campus community of over 36,000 students and offering 224 degree programs, UC Irvine is known for its academic excellence, groundbreaking research, innovation, and its iconic anteater mascot. Located in Orange County, California, UC Irvine not only represents a pinnacle of higher education but also significantly contributes to the local economy by generating approximately $7 billion annually and $8 billion statewide. It stands as the second-largest... Show More
Job Requirements
- Bachelor's degree in related field or equivalent experience/training
- 2-3 years of relevant professional experience
- Working knowledge of event planning and production concepts
- Strong organizational skills
- Good interpersonal and communication skills
- Ability to work in diverse groups
- Ability to work under pressure and meet tight deadlines
- Discretion and ability to maintain confidentiality
- Proficiency with computer applications
- Ability to analyze and synthesize data
- Availability to work occasional outside normal hours for events
- Must be able to provide proof of work authorization
Job Qualifications
- Bachelor's degree in related area and/or equivalent experience/training
- 2-3 years of relevant professional experience
- Working knowledge of concepts, principles and practices of event planning and production and public relations
- Good interpersonal communication skills and political acumen
- Good judgment and effective decision-making and problem resolution skills
- Ability to work in diverse groups including students, staff, faculty, general public, production personnel, technical operators and performing artists
- Proficient in communication and interpersonal skills to communicate effectively both verbally and in writing
- Proficient in ability to use discretion and maintain confidentiality
- Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail
- Proficient in ability to multi-task with demanding timeframes
- Working knowledge of applicable policy analysis techniques
- Working knowledge of common organization- or research-specific and other computer application programs
Job Duties
- Assist with the planning and logistics for all special seminars, tours, meetings, receptions, Stem Cell Awareness Day and Open House, Stem Cell Science Symposium, Monthly Community Lectures, co-sponsored symposium/conferences, vendor shows, tenure/retirement celebrations, and other activities on and off-campus
- Arrange catering, parking, security, and signage, reserve facilities, secure appropriate signature approvals, handle rentals, promotional items, and provide printed materials such as name tags, agendas, programs, and poster abstracts
- Manage contracts with event venues both on and off campus, oversee audio and visual requirements, coordinate filming and livestreaming, and schedule AV technical support as needed
- Obtain alcohol permits and licensed bartenders, secure pre-approval when necessary, manage online RSVPs, address questions from invitees, and serve as the primary point of contact for guest speakers
- Liaison between training grant trainees, faculty leadership, and SCRC administrative staff for training grant related activities as requested by the Academic Coordinator or the Chief Administrative Officer
- Track trainee applications, appointments, and activities
- Collect and compile data, and generate reports as requested by the Academic Coordinator or the CAO
- Process and complete speaker's travel and honorarium reimbursements, business meeting expenses (lunch/dinner with faculty and students), itineraries, create flyers, and facilitate email invite
- Facilitate internal and external communications using an email listserv, Constant Contact, and other resources as directed by, and with the approval of, the Academic Coordinator or CAO
- Manage event calendars and room bookings
- Serve as the point of contact for conference room and board room reservations
- Complete a variety of other event-related administrative duties as assigned by the Chief Administrative Officer
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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