Event Venue Representative

South Suburban Parks and Recreation is a well-established public agency dedicated to promoting healthy living and environmental stewardship through its diverse recreational services and programs. Serving residents in Bow Mar, Columbine Valley, Centennial west of I-25, Littleton, Lone Tree, Sheridan, and parts of Douglas, Jefferson, and Arapahoe counties, the organization manages a comprehensive array of facilities and amenities. These include four full-service recreation centers, golf courses, outdoor swimming pools, restaurants, two ice centers, miniature golf courses, a botanical garden event center, a BMX track, a sports dome, batting cages, an entertainment center, a hotel, and a nature center. Additionally, South Suburban maintains nearly 3,800 acres of developed and open space lands, comprising 119 multi-purpose athletic fields, over 100 parks, almost 80 miles of trails, 60 playgrounds, 56 tennis courts, and the expansive 880-acre South Platte Park.

The Event Venue Representative position at Hudson Gardens, operating under the auspices of South Suburban Parks and Recreation, is a part-time role designed to ensure the smooth execution of private events at the botanical garden event center. The job requires a professional who acts as the on-site representative for Hudson Gardens during various private functions, including weddings, corporate events, celebrations of life, birthdays, anniversaries, and other social gatherings. Working under the supervision of the Event Venue Sales Manager, the representative's primary responsibilities include supporting clients, guests, catering, and vendors, enforcing venue policies, and upholding the high standards of hospitality and customer service that South Suburban and Hudson Gardens are known for.

This role involves approximately 6 to 30 hours of work weekly, with schedules that vary throughout the year. Flexibility is essential as working hours often include evenings, weekends, and holidays. It is not an event planning position but rather focuses on ensuring that events proceed as intended by coordinating logistics, addressing any issues that arise during events, and managing post-event clean-up and restoration.

The Event Venue Representative acts as a critical liaison between the venue and all stakeholders involved in private functions. Duties include opening and closing the venue, greeting and directing vendors, ensuring compliance with venue policies, monitoring event timelines, and handling safety concerns, including responding to emergencies and administering basic first aid. The position demands excellent communication skills, the ability to use event management software and technology such as iPads for checklists and reporting, and competent use of digital communication platforms.

Physical demands of the job require stamina to stand, walk, and lift up to 50 pounds regularly, with occasional lifting of heavier items with assistance. The environment is moderately noisy, typical of event venues, and the role requires the ability to safely operate motor vehicles or golf carts when needed. This position emphasizes teamwork, reliability, and a welcoming attitude to create an atmosphere of hospitality for guests.

Working with South Suburban Parks and Recreation offers additional perks like free access to district fitness centers and swimming pools, discounts on recreational classes and golf for eligible employees, paid sick leave, opportunities for training and internal promotion, and flexible scheduling. Candidates interested in fostering a positive event experience while contributing to a mission focused on community well-being and environmental care will find this position rewarding and meaningful.