Event Services Coordinator

Legends Global-Albany Capital Center is a prominent event facility located at 55 Eagle Street, Albany, NY. It is well-known for hosting a variety of events ranging from corporate meetings to large-scale conferences and social gatherings. As a leader in event management, Legends Global emphasizes providing exceptional client services and maintaining high operational standards to ensure the success of every event held at their venue. The organization prides itself on a professional and welcoming environment, supported by a dedicated team that focuses on seamless event coordination and facility management. Legends Global promotes an inclusive workplace and is an Equal Opportunity/Affirmative Action employer, encouraging applications from Women, Minorities, Individuals with Disabilities, and protected Veterans. They also comply with VEVRAA federal contractor requirements.

The Event Services Coordinator at Legends Global-Albany Capital Center plays a vital role in delivering professional client support in the planning, organization, and management of events within the facility. Offering an annual salary of $62,500, this position is full-time with normal office hours from Monday to Friday, 9:00 am to 5:00 pm, while requiring flexibility to work long and irregular hours, including evenings, weekends, and holidays depending on event schedules. The coordinator oversees all aspects of facility operations related to events, ensuring that each detail is carefully managed from the initial booking through to the conclusion of the event.

In this position, the coordinator acts as the primary liaison between clients and various facility departments to ensure smooth execution and client satisfaction. The role includes meeting with clients to plan and organize assigned meetings or events, coordinating with service contractors, interpreting contract provisions, explaining policies and procedures, and maintaining clear and timely communication regarding deadlines and specifications. The coordinator monitors in-house events, maintaining close contact with both clients and staff to promptly address any requests, concerns, or problems that arise during the events.

Additionally, the Event Services Coordinator contributes to the internal operation by assisting with scheduling set-ups, providing clear instructions to operational departments, and generating weekly Schedule of Events reports for staff meetings. Coordination with the Senior Sales Manager is essential for entering event bookings into the Legends Global Month at a Glance Calendar, ensuring that all events are properly documented and managed.

This role requires excellent organizational, planning, and interpersonal skills, a working knowledge of facility management principles, and proficiency in software such as Microsoft Word, Excel, PowerPoint, and floorplan software. The ability to prioritize multiple projects, demonstrate problem-solving and communication abilities, and maintain a professional presentation and work ethic is critical. Supervisory experience is preferred but not mandatory. Physical demands include the ability to move around the facility, stand for long hours during events, and work indoors or outdoors as necessary.

Legends Global values dedication, professionalism, and a collaborative spirit. The Event Services Coordinator is a key contributor to the venue's reputation for outstanding event execution and client satisfaction, making this position an excellent opportunity for individuals seeking to advance their careers in event planning and facility operations within a dynamic and supportive environment.