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Job Overview
Employment Type
Full-time
Work Schedule
Flexible
Weekend Shifts
Benefits
health insurance with an HRA
Dental
Vision
Life insurance
long term disability insurance
voluntary life insurance
Short term disability insurance
403b and Roth 403b with employer match
Employee assistance program
Paid Time Off
11 paid holidays
Aflac products
Job Description
Cheekwood Estate & Gardens stands as one of Nashville's most enchanting destinations, offering the perfect blend of history, horticulture, and art in a picturesque setting. Originally the residence of Mabel and Leslie Cheek, Cheekwood has evolved into a celebrated botanical garden, arboretum, and museum renowned for its period rooms and art galleries. This unique establishment offers a peaceful yet vibrant environment where nature's beauty intersects with cultural richness, making it a treasured asset within Nashville's community.
Joining the team at Cheekwood means immersing yourself in a workplace that values historical preservation, artistic expression, and ecological stewardship. Employees at Cheekwood... Show More
Joining the team at Cheekwood means immersing yourself in a workplace that values historical preservation, artistic expression, and ecological stewardship. Employees at Cheekwood... Show More
Job Requirements
- Bachelor’s degree in hospitality management, business, sales, or marketing preferred
- one-year equitable experience in a professional setting
- valid, current TN ABC license required
- bartending experience preferred
- ability to work varied hours including evenings, weekends, and holidays
- extremely organized yet flexible
- ability to drive a company owned golf cart across the property
- strong communication skills both written and oral
- ability to remain calm under pressure and prioritize tasks
- professional appearance and demeanor
- ability to manage multiple duties and work well with staff and vendors
- excellent computer skills with Microsoft Office
- minimum one year of wedding/events experience preferred
- prior non-profit experience preferred
Job Qualifications
- Bachelor’s degree in hospitality management, business, sales, or marketing preferred
- one-year equitable experience in a professional setting
- valid, current TN ABC license required
- bartending experience preferred
- extremely organized yet flexible
- ability to work varied hours
- ability to handle guests’ requests
- ability to drive a company owned golf cart
- ability to manage varied duties professionally and work well with staff and vendors
- strong analytical thinking skills
- problem solving and communication skills both written and oral
- attention to detail
- pro-active and ability to prioritize and remain calm under pressure
- professional appearance and demeanor
- passion for food, beverages, and events with a commitment to client satisfaction
- ability to work a flexible schedule including evenings, weekends, and some holidays
- excellent computer skills with familiarity with Microsoft Office and Excel
- minimum 1-year wedding/events experience preferred
- prior work experience in a non-profit organization preferred
Job Duties
- Answer all lead inquiries regarding daytime bookings as well as ceremony bookings, all-inclusive packages, and evening Holiday LIGHTS proposal packages
- answer client questions, discuss guidelines and payment procedures prior to booking
- answer phone calls and return voicemails in a timely manner
- oversee the Special Events email inbox
- transferring leads into Tripleseat and forwarding leads pertaining to other departments
- conduct site visits as needed for clients seeking elopements, ceremony bookings, all-inclusive packages, and other smaller scale bookings
- work with clients on event logistics post contract for all events booked
- act as Event Venue Supervisor for specific ceremony only bookings including coordinating with Month of Coordinator, communicating all venue details, escorting couple and bridal party on golf cart, providing champagne toast, closing out ceremony, and checking out rentals
- maintain and oversee package inventory and enhance current packages
- assist Event Sales Manager by conducting and converting larger event bookings
- assist Event Sales Manager in maintaining sales/package documents, email templates, profit tracking sheets, EOY reports, and generating new revenue opportunities
- assist Director of Events with execution and coordination for Cheekwood and vendors for internal events
- oversee all Cheekwood internal booking requests and communicate any issues via JIRA
- record all site visit client arrivals and event information
- review rental orders, floor plans, timelines, and parking maps
- work directly with photographers to obtain photo galleries, assist Event Sales Manager with photo file management and upload
- knowledgeable of all Cheekwood rules and regulations regarding event planning and execution
- responsible for training and supervising staff as determined by the Event Managers
- required to be on-site for the duration of all weddings/events as assigned
- serve as the onsite Cheekwood liaison between clients and vendors during a variety of events including weddings, corporate, and development/sponsor events
- oversee/supervise bar staff for private and public events as assigned
- ensure all caterers and wait staff clean buildings inside and out before leaving the property
- oversee all vendor loads out as assigned
- responsible for post event site final clean-up and trash removal
- represent and deliver excellent customer service in keeping with Cheekwood’s brand
- maintain a professional demeanor and appearance
- adhere to all Cheekwood policies and procedures
- other duties as assigned
- serve as lead marketing coordinator for Weddings & Private Events
- oversee and execute social media strategy including content calendars, captions, and scheduling
- capture, create, and edit wedding/event content including Reels/TikToks, styled shoots, proposal content, and promotional pieces
- manage acquisition, organization, and curation of all wedding and event photo assets
- collaborate with the Marketing Department to ensure content alignment
- assist in developing new marketing initiatives including editorial submissions, blog content, newsletters, and website updates
- identify trends and opportunities to improve venue visibility and increase traction for less-booked spaces
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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