Job Overview
Employment Type
Full-time
Compensation
Salary
Range $57,000.00 - $99,000.00
Work Schedule
Flexible
Benefits
Medical
Dental
Vision
401(k)
Tuition Assistance
Paid parental leave
vacation
Job Description
Wolters Kluwer is a global leader in providing professional information, software solutions, and services that enable professionals in various industries to make informed decisions and manage compliance and risks effectively. As a company deeply rooted in innovation and dedicated to delivering high-quality solutions, Wolters Kluwer supports a diverse range of industries including legal, health, tax, accounting, finance, and regulatory sectors. With a strong presence worldwide, the company is committed to fostering an inclusive culture that values integrity, collaboration, and continuous learning as it strives to empower professionals to work smarter and more efficiently.
The Trade Show & Event Planning Specialist role at Wolters Kluwer is a vital support position within the company’s event management team. This role works under moderate guidance to support senior Event and Attendee Managers by assisting primarily with the planning and execution of both internal company-hosted events and external client-facing events. Additionally, the specialist provides support for trade shows as needed, contributing to the seamless delivery of events that reflect Wolters Kluwer’s high standards. The position involves managing the administrative and logistical facets of events, from vendor onboarding and contract processing to payment tracking and on-site event logistics including registration support. The specialist will collaborate closely with internal teams and external vendors to coordinate venues, amenities, off-site functions, and team-building activities, ensuring smooth event execution.
Regular travel, approximately 50 percent of the time, is a key part of this role to support on-site event delivery. The Trade Show & Event Planning Specialist can also act as the lead planner for smaller Tier 3 events, balancing independent project management responsibilities with collaborative support for larger initiatives driven by senior managers. The job requires a high level of attention to detail, multi-tasking, organizational skills, and flexibility to adapt to changing event priorities and conditions. The role plays a critical part in maintaining operational accuracy, budget awareness, and a consistent, positive attendee experience across the company's event portfolio.
With a compensation range between $57,400 to $98,350 USD annually, and eligibility for bonus opportunities, the position offers a competitive salary reflective of the candidate's experience and location. Wolters Kluwer also provides an extensive benefits program designed to support employees' health, work-life balance, and professional growth, including medical, dental, and vision plans, 401(k), tuition assistance, and paid parental leave. This role is ideal for candidates with at least five years of experience in event planning or coordination who excel in operational support, vendor management, and event logistics within dynamic environments.
The Trade Show & Event Planning Specialist role at Wolters Kluwer is a vital support position within the company’s event management team. This role works under moderate guidance to support senior Event and Attendee Managers by assisting primarily with the planning and execution of both internal company-hosted events and external client-facing events. Additionally, the specialist provides support for trade shows as needed, contributing to the seamless delivery of events that reflect Wolters Kluwer’s high standards. The position involves managing the administrative and logistical facets of events, from vendor onboarding and contract processing to payment tracking and on-site event logistics including registration support. The specialist will collaborate closely with internal teams and external vendors to coordinate venues, amenities, off-site functions, and team-building activities, ensuring smooth event execution.
Regular travel, approximately 50 percent of the time, is a key part of this role to support on-site event delivery. The Trade Show & Event Planning Specialist can also act as the lead planner for smaller Tier 3 events, balancing independent project management responsibilities with collaborative support for larger initiatives driven by senior managers. The job requires a high level of attention to detail, multi-tasking, organizational skills, and flexibility to adapt to changing event priorities and conditions. The role plays a critical part in maintaining operational accuracy, budget awareness, and a consistent, positive attendee experience across the company's event portfolio.
With a compensation range between $57,400 to $98,350 USD annually, and eligibility for bonus opportunities, the position offers a competitive salary reflective of the candidate's experience and location. Wolters Kluwer also provides an extensive benefits program designed to support employees' health, work-life balance, and professional growth, including medical, dental, and vision plans, 401(k), tuition assistance, and paid parental leave. This role is ideal for candidates with at least five years of experience in event planning or coordination who excel in operational support, vendor management, and event logistics within dynamic environments.
Job Requirements
- Minimum of 5 years of experience in event planning, event operations, or event coordination roles
- proficiency with event management and registration tools, particularly Cvent
- understanding of contracts, payments, vendor coordination, and on-site logistics for events
- ability to manage multiple tasks and priorities simultaneously
- experience working with vendors and internal teams to support contracting and payment processes
- strong attention to detail for managing registration data and financial documentation
- excellent written and verbal communication skills
- basic event budget tracking experience
- adaptability to fast-paced event environments
- willingness to travel approximately 50 percent of the time
Job Qualifications
- Minimum of 5 years of experience in event planning, event operations, or event coordination roles
- proficiency with event management, registration, and budgeting tools, with a strong emphasis on Cvent
- understanding of operational workflows supporting internal events, external client-facing events, and trade shows, including contracts, payments, vendor coordination, and on-site logistics
- ability to manage multiple support tasks, timelines, and priorities simultaneously
- experience working with vendors and internal teams to support contracting and payment processes
- strong accuracy when managing registration data, attendee lists, rooming lists, and financial documentation
- clear written and verbal communication skills, including the ability to create internal decks and provide status updates to stakeholders
- basic experience supporting event budget tracking and reconciliation
- ability to respond effectively to changing priorities and on-site needs in a fast-paced event environment
- CMP certification is nice to have but not required
- willingness and ability to travel approximately 50 percent of the time to support on-site event execution
Job Duties
- Support senior Event Managers in the planning and execution of company-hosted internal events and external client-facing events
- provide additional support for trade shows as needed
- serve as lead planner for smaller Tier 3 events, managing logistics from planning through on-site execution
- assist with researching and sourcing event venues, vendors, gifting, branding, etc.
- develop summaries and presentation materials for internal review
- coordinate administrative event functions including vendor onboarding, contract processing, and payment tracking in accordance with internal policies and timelines
- support registration setup, attendee communications, and on-site registration using event management platforms
- review and cross-check attendee manifests, registration data, and hotel rooming lists for accuracy and completeness
- coordinate event logistics such as transportation, shipping, setup, tear-down, and on-site operations
- travel onsite for events as required
- support Event Managers and Attendee Managers across all event phases, providing flexible and general event support as needed
- assist with budget tracking and reporting, identifying discrepancies or issues for escalation to senior team members
- collect and organize post-event feedback and assist with reporting and evaluations
- facilitate communication among internal teams, vendors, and event partners to support seamless execution
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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