Event Planning Manager

Atlanta, GA, USA|

Job Overview

Compensation

Salary

Range $51,900.00 - $86,100.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Paid holidays

Retirement Plan

Travel opportunities

Professional Development

Job Description

Stefanini Group is a renowned global provider specializing in offshore, onshore, and near shore outsourcing services. With a strong foothold in IT digital consulting, systems integration, application development, and strategic staffing, the company caters to Fortune 1000 enterprises across the globe. Operating in multiple continents including the Americas, Europe, Africa, and Asia, Stefanini Group boasts a diverse client portfolio spanning financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. The company's commitment to excellence is underscored by its CMM Level 5 certification, highlighting its superior process maturity in IT consulting services. As an organization driven by innovation and quality, Stefanini Group emphasizes fostering collaborative relationships with clients and delivering solutions that drive business success.

The role in focus is for an Event Planning Manager, an integral part of Stefanini Group’s dynamic team. This position offers a unique opportunity to orchestrate live, face-to-face educational programs that have a significant impact on healthcare providers including physicians and nurses. The Event Planning Manager is responsible for creating and executing compelling events such as Symposia, Advisory Boards, Steering Committee Meetings, and Masterclasses tailored to diverse therapeutic areas worldwide. This role perfectly suits individuals with a knack for organization, problem-solving, and leadership combined with a passion for communication. The manager will oversee the entire event lifecycle, including venue and vendor sourcing, contract negotiations, food and beverage options, onsite supervision, and coordination of audiovisual and furniture setups. Their responsibilities extend to budget management, forecasting, cost control, and collaborating with financial operations to ensure smooth payment and reconciliation processes.

Collaboration is key in this role, with close partnership required with program management and audience engagement teams to develop strategic onsite marketing that boosts attendance. The successful candidate will also train freelance and associate event staff whilst continually seeking to improve internal processes and attendee experiences. This position demands a high level of agility, creativity, attention to detail, and the ability to perform under tight deadlines in a fast-paced environment. The Event Planning Manager must be comfortable with traveling up to 40% of the time, including weekend and evening work, with potential international travel. The role requires lifting up to 50 pounds during the preparation and execution of events onsite. Ideal candidates will possess a Bachelor’s degree, with CMP certification considered advantageous, and at least five years of relevant event planning experience, preferably in the healthcare industry. Proficiency in Microsoft Office, Google Applications, and familiarity with event management tools like Workfront are essential. Stefanini Group offers a stimulating career path where organizational expertise and leadership impact meaningful outcomes in healthcare education.

Job Requirements

Bachelor's degree preferred
minimum five years experience in conference or event planning preferably in healthcare
expert knowledge of MS Excel and Microsoft Office software
working knowledge of Google Applications
strong organizational skills and attention to detail
excellent written and verbal communication
ability to work independently and in teams
must be able to travel up to 40% including nights and weekends
ability to lift up to 50 pounds
flexibility for international travel
CMP certification is a plus
knowledge of Workfront is beneficial

Job Qualifications

Bachelor's degree preferred
CMP certification a plus
minimum five years experience in conference or event planning preferably in healthcare
expert knowledge of MS Excel and other Microsoft Office software
working knowledge of Google Applications including Gmail, Sheets, Docs, and Forms
strong attention to detail with ability to manage and prioritize multiple projects
excellent written and verbal communication skills
ability to interact effectively with internal teams, vendors, and clients
demonstrated ability to work independently and with dynamic teams
team-oriented and proactive with strong relationship-building and customer service skills
knowledge of Workfront is a plus
ability to work nights and weekends and travel internationally
ability to lift up to 50 pounds

Job Duties

Plan and execute event logistics for live events such as Symposia, Advisory Boards, Steering Committee Meetings, and Masterclasses
source venues and vendors and negotiate contracts
manage food and beverage selection and room block management
supervise onsite staff and oversee event setup, flow, audiovisual, and furniture coordination
manage event budgets including forecasting and tracking cost savings
collaborate with Financial Operations for payment processing and event reconciliations
manage shipping of event materials and coordinate supplies inventory
partner with Program Management and Audience Engagement teams to develop onsite marketing tactics
assist with training freelance and Associate Event Management staff on processes
identify opportunities to improve internal processes and onsite attendee experiences
participate in training opportunities as directed