Job Overview
Work Schedule
Weekend Shifts
Benefits
Health Insurance
401k
Paid vacation
Paid holidays
paid sick days
Tuition Reimbursement
Employee stock purchase plan
Job Description
The Event Planning Manager position is available at a distinguished hotel located in the historic Union Station Dallas, a prime venue known for its unique blend of classic architecture and modern amenities. This establishment is part of the Hyatt family, a globally recognized hotel chain renowned for its commitment to luxury, guest satisfaction, and cultural inclusivity. Hyatt hotels offer a wide range of lodging experiences, making them a preferred choice for business and leisure travelers worldwide. The company prides itself on creating not only memorable guest experiences but also a positive work environment for its employees, emphasizing culture, wellness, and professional growth. The role is a full-time career opportunity designed for individuals passionate about event planning and hospitality, providing an exceptional platform to engage with diverse clients and manage high-profile events in one of Dallas's most iconic locations. Compensation is competitive and reflects the luxury market positioning of the property.
The Event Planning Manager will serve as a crucial liaison between the Sales department, clients, and hotel staff to guarantee seamless execution of various events. This role demands a professional who can manage comprehensive event details including sales agreements, food and beverage requirements, and audio/visual needs. Event Planning Managers are responsible for coordinating site tours and tastings, overseeing room block management, and tracking event pick-up to ensure all logistical elements align perfectly with client expectations. Beyond pre-event preparations, the role requires on-site presence to manage and facilitate event success, providing solutions and adjustments as necessary. Post-event duties include client follow-up and final billing reviews to close out each function efficiently and satisfactorily. This position calls for strong organizational skills, meticulous attention to detail, and excellent communication abilities to liaise effectively among cross-functional teams and clients.
Hyatt's organizational culture supports fun and wellness, reflecting in employee benefits such as free and discounted room nights at Hyatt locations globally, celebration events, recognition programs, and volunteer opportunities. The company values a balanced work-life experience and offers free nutritious meals for employees, discounts through PerkSpot at leading retail and technology companies, and reduced fees for parking and public transit options, enhancing workplace convenience.
In terms of wellbeing and benefits, employees at this venue gain access to full medical coverage within 30 days of employment, participation in a 401K retirement plan with company match, and an Employee Stock Purchase Plan fostering financial growth and security. The company ensures generous paid time off including vacation, holidays, sick days, and extended sick leave, alongside new child leave and adoption assistance to support family needs. Additional benefits such as tuition reimbursement promote lifelong learning and professional development, while free access to Headspace offers tools for meditation and mental rejuvenation, underscoring the company’s holistic approach to employee health and happiness.
The Event Planning Manager will serve as a crucial liaison between the Sales department, clients, and hotel staff to guarantee seamless execution of various events. This role demands a professional who can manage comprehensive event details including sales agreements, food and beverage requirements, and audio/visual needs. Event Planning Managers are responsible for coordinating site tours and tastings, overseeing room block management, and tracking event pick-up to ensure all logistical elements align perfectly with client expectations. Beyond pre-event preparations, the role requires on-site presence to manage and facilitate event success, providing solutions and adjustments as necessary. Post-event duties include client follow-up and final billing reviews to close out each function efficiently and satisfactorily. This position calls for strong organizational skills, meticulous attention to detail, and excellent communication abilities to liaise effectively among cross-functional teams and clients.
Hyatt's organizational culture supports fun and wellness, reflecting in employee benefits such as free and discounted room nights at Hyatt locations globally, celebration events, recognition programs, and volunteer opportunities. The company values a balanced work-life experience and offers free nutritious meals for employees, discounts through PerkSpot at leading retail and technology companies, and reduced fees for parking and public transit options, enhancing workplace convenience.
In terms of wellbeing and benefits, employees at this venue gain access to full medical coverage within 30 days of employment, participation in a 401K retirement plan with company match, and an Employee Stock Purchase Plan fostering financial growth and security. The company ensures generous paid time off including vacation, holidays, sick days, and extended sick leave, alongside new child leave and adoption assistance to support family needs. Additional benefits such as tuition reimbursement promote lifelong learning and professional development, while free access to Headspace offers tools for meditation and mental rejuvenation, underscoring the company’s holistic approach to employee health and happiness.
Job Requirements
- minimum of a high school diploma or equivalent
- at least 2 years of hotel event sales or event planning experience
- proficiency in computer systems relevant to the hospitality industry
- strong organizational and multitasking abilities
- excellent interpersonal communication skills
- ability to work under pressure and in fast-paced environment
- availability to work flexible hours including nights, weekends and holidays
Job Qualifications
- a true desire to satisfy the needs of others
- refined verbal and written communication skills
- minimum of 2 years of hotel event sales or event planning experience, preferably in the luxury social market
- proficiency in general computer knowledge
- extremely detail oriented, organized and able to handle a fast paced environment
- ability to build and maintain professional relationships
- ability to collaborate with internal and external clients to clearly communicate detailed information
- ability to manage on-site events and upcoming events simultaneously
- willingness to work late nights, evenings and weekends
Job Duties
- administering the sales agreement
- detailing all food, beverage and a/v needs
- hosting site tours and tastings
- managing room blocks and pick up
- ensuring smooth execution of events
- conducting post-event follow up
- reviewing final billing
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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