Event Planner at Juan and Only LLC Chicago, IL

Chicago, IL, USA|Onsite

Job Overview

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

flexible scheduling

Professional development opportunities

Employee Discounts

Job Description

Juan & Only LLC is a distinguished event planning company located in Chicago, IL, reputed for flawlessly executed and exquisitely detailed events that leave lasting impressions. As an established player in the event management industry, Juan & Only LLC specializes in delivering exceptional, memorable experiences ranging from corporate gatherings to private celebrations. The company places a strong emphasis on creativity, attention to detail, and client satisfaction, making it a leader in the Chicago event planning landscape. Renowned for its meticulous execution and innovative design approach, Juan & Only LLC is committed to maintaining the highest standards in event production and client service. The company thrives on transforming client visions into reality through a blend of strategic planning, logistical expertise, and creative innovation.

The Event Planner role at Juan & Only LLC is a pivotal position responsible for overseeing every aspect of event production from concept to completion. This full-time position demands a passionate and innovative professional who is meticulous in managing the intricate details involved in successful event planning. The ideal candidate will master all facets of event coordination including cost management, venue selection, logistics, room design, and supplier negotiations, ensuring each event not only meets but exceeds client expectations. The role requires exceptional leadership skills to delegate tasks effectively, maintain high-quality standards, and foster collaboration among team members and subcontractors.

The successful event planner will seamlessly coordinate client engagements, negotiate vendor contracts, oversee event setup and breakdown, and manage budgets with financial precision. They will also leverage tools like project management platforms and CAD systems to design and present visual concepts including mood boards and 3D renderings that align with client visions. This role demands flexibility due to the nature of events often occurring during evenings or weekends. Candidates will be expected to demonstrate strategic thinking, creativity, excellent communication, and a dynamic problem-solving ability to deliver one-of-a-kind events that leave a lasting impact. This is an exciting opportunity for a dedicated event planning professional looking to elevate their career by contributing to a company known for excellence and innovation in the event planning industry.

Job Requirements

Minimum of 2 years of experience in event planning or coordination
Proficiency in project management tools such as Monday.com or similar platforms
Excellent written and verbal communication skills
Strong organizational and time management skills
Ability to multitask and meet deadlines
Availability to work flexible hours including nights and weekends
Must be at least 21 years old
Possess reliable transportation

Job Qualifications

Minimum of 2 years of experience in event planning or coordination with a proven track record of successful events
Proficiency in project management tools such as Monday.com or similar platforms
CAD drawing experience is a plus
Strong proficiency in Microsoft Office Suite database management and spreadsheet applications
Exceptional organizational and time management skills with the ability to multitask and meet deadlines under pressure
Outstanding negotiation leadership and vendor management capabilities
Excellent written and verbal communication skills with a natural ability to build and maintain client relationships
Creativity and a strategic mindset to design impactful events that resonate with clients
Dependability confidentiality and sound judgment in handling sensitive information and high-stakes situations
A commitment to the organization's mission and values with the ability to inspire and convey a sense of purpose
Flexible availability including nights and weekends as required by event schedules
Must be at least 21 years old and possess reliable transportation

Job Duties

Oversee all aspects of event planning from inception to completion ensuring seamless execution while exceeding client expectations
Collaborate with subcontractors and vendors identifying and securing venues developing menus and overseeing design and printing of event materials
Strategically plan client journeys to create memorable engaging experiences with an emphasis on detail-oriented execution
Innovatively design event spaces utilizing creative approaches to maximize venue potential
Develop and present look books mood boards and 3D renderings to align with client vision
Create manage and maintain event budgets ensuring all projects stay within financial constraints
Identify and anticipate client requirements to deliver personalized and exceptional event experiences
Coordinate and supervise all event setup teardown and post-event follow-up ensuring every detail is executed flawlessly
Negotiate contracts and pricing with vendors to optimize value while adhering to financial oversight protocols
Maintain comprehensive records in corporate databases including business contacts consumer data sponsor information and vendor lists
Prepare and manage proposals contracts invoices and other essential client documentation
Utilize project management and CAD systems to create detailed production timelines schedules and on-site deliverables
Compile post-event reports evaluations and summaries to measure success and identify areas for improvement