Event Planner

Charlotte, NC, USA|Onsite

Job Overview

Compensation

Salary

Range $62,000.00 - $72,000.00

Benefits

Medical

Dental

Vision

401k

paid family leave

Life insurance

Paid Time Off

Job Description

EPRI, the Electric Power Research Institute, is a renowned organization dedicated to shaping the future of energy through innovation, research, and collaboration. Positioned as a leader in electricity research and development worldwide, EPRI provides cutting-edge solutions and expertise to utilities, industries, and policymakers. Located in Charlotte, North Carolina, EPRI operates as a hub of technical excellence and operational leadership in the energy sector, focusing on advancing reliable, sustainable, and efficient energy technology. The institute prioritizes a progressive work environment fostering growth, diversity, and employee engagement. EPRI offers comprehensive benefit programs, competitive salaries, and opportunities for continuous professional development, underpinning its commitment to employee success and satisfaction. The environment within which EPRI functions is fast-paced and dynamic, ideal for professionals eager to contribute to meaningful change and innovation in energy management and technology.

The Event Planner at EPRI is a crucial role centered on managing and executing multiple types of events that vary in complexity to support EPRI’s strategic goals and stakeholder engagements. Based in Charlotte, NC, this position demands exceptional project management skills, customer-focused communication, and an expert understanding of event planning protocols aligned with EPRI's high standards. The Event Planner will work collaboratively with various departments and external vendors to ensure all events reinforce EPRI’s branding, comply with institutional protocols, and produce measurable business outcomes. This role requires proactive engagement from planning through execution, including budget management, contract review, staff coordination, and post-event assessments. Notably, the planner will serve as the primary liaison between event hosts and suppliers, fostering effective relationships that elevate the event experience. The role involves frequent travel to provide on-site support and requires a self-directed, detail-oriented professional who excels in a results-driven environment. Candidates will benefit from a competitive annual salary range of $62,000 to $72,000, eligibility for annual incentives, and participation in comprehensive benefit programs including medical, dental, vision, 401k, paid family leave, and more. EPRI emphasizes an inclusive workplace and equal opportunity employment, actively supporting diversity in its workforce. This role is ideal for a seasoned event planner or hospitality professional passionate about creating exceptional event experiences and contributing to transformative energy research initiatives.

Job Requirements

Bachelor’s degree or equivalent event planning or hospitality industry experience
Five years event planning or hospitality industry experience preferred
Certified Meeting Professional (CMP) preferred
Working knowledge of meeting management systems, web-based registration and communication tools
Strong interpersonal and communication skills
Ability and willingness to travel significantly
Self-directed with strong project management skills
Exceptional verbal and written communication
Ability to manage multiple competing priorities effectively
Experience with AI-powered platforms for automation
Good ethics and integrity
Ability to work collaboratively with colleagues, vendors and customers
Commitment to customer service excellence and detail orientation

Job Qualifications

Bachelor’s degree or equivalent event planning or hospitality industry experience
Five years event planning or hospitality industry experience preferred
Certified Meeting Professional (CMP) certification preferred
Working knowledge of meeting management systems and web-based registration tools
Strong interpersonal skills to instill confidence and represent EPRI effectively
Experience incorporating strategic marketing and communications in event planning
Familiarity with audio visual equipment and event logistical items
Knowledge of event apps and registration tools
Experience marketing events and trade shows is a plus
People leadership experience is advantageous

Job Duties

Collaborate, proactively engage and manage events end-to-end for assigned stakeholders
Serve as the principal liaison between event hosts and suppliers throughout planning and execution
Cultivate and maintain relationships with stakeholders, internal departments and vendors ensuring compliance
Conduct needs assessment with event hosts to align event execution with intended outcomes
Develop, implement and maintain comprehensive event project plans
Prepare and manage event budgets, review contracts, monitor staffing, coordinate materials, handle invoicing and conduct post-event evaluations
Provide unparalleled customer service emphasizing communication and detail
Manage administrative tasks related to event payments and time tracking
Travel to lead and provide on-site event support
Collaborate with Marketing Communications to align event goals with institutional branding and objectives