Event Planner

Jacksonville, FL, USA|Onsite

Job Overview

Compensation

Hourly

Range $23.25 - $34.00

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plan

Professional development opportunities

Travel reimbursement

Employee wellness programs

Job Description

Intercontinental Exchange (ICE) is a leading global operator of exchanges and clearing houses, and provider of data and listings services. Established with a commitment to innovation, ICE leverages technology and market expertise to facilitate efficient trading and risk management across global financial markets. The company is recognized for its expansive portfolio, which spans securities and commodities exchanges, and its dedication to maintaining secure, transparent, and reliable market infrastructure. ICE’s work culture promotes collaboration, continuous improvement, and inclusivity, ensuring a dynamic environment for its employees to thrive and contribute to the ongoing success of the firm.

ICE is currently seeking an energetic and highly organized Event Planner to join its marketing team. This office-based role, requiring presence five days a week with occasional travel including some weekends, focuses on supporting the planning and execution of a range of events across the United States. These events include in-person conferences, virtual events, and exclusive executive forums that engage senior corporate leaders on a global scale. The Event Planner will be responsible for managing the full spectrum of event logistics, coordination, and execution to ensure high-quality experiences for both internal teams and external audiences. The ideal candidate must be detail-oriented, proactive, and capable of handling multiple priorities within a fast-paced setting while continually seeking to improve event processes and execution standards. This role offers an exciting opportunity to work closely with cross-functional teams in a highly collaborative environment, contributing to the delivery of exceptional events that support ICE’s brand and business objectives.

Job Requirements

Bachelor's degree in marketing, business, hospitality, or a related field
2+ years of experience in corporate events management
exceptional project management and organizational skills
strong prioritization and commitment to deadlines
excellent verbal and written communication skills
ability to work in a highly collaborative environment and as part of a cross-disciplinary team
proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
willingness to travel and work occasional evenings and weekends as events require

Job Qualifications

Bachelor's degree in marketing, business, hospitality, or a related field
2+ years of experience in corporate events management
exceptional project management and organizational skills
strong prioritization and commitment to deadlines
excellent verbal and written communication skills
ability to work in a highly collaborative environment and as part of a cross-disciplinary team
proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
willingness to travel and work occasional evenings and weekends as events require
experience with event management or registration platforms (e.g., Cvent, Eloqua, ON24)
exposure to B2B or financial services marketing environments
familiarity with project management tools (e.g., Monday.com, Smartsheet)
experience supporting executive-level or client-facing events

Job Duties

Coordinate end-to-end logistics for in-person conferences, executive forums, and proprietary ICE events, including venue sourcing, vendor management, catering, A/V, and on-site setup
Support the planning and technical execution of virtual events, including platform setup, speaker coordination, and attendee communications
Develop and maintain detailed event timelines, run-of-show documents, and production schedules
Serve as an on-site event coordinator for select events, including occasional weekend travel
Liaise with external vendors, venues, and suppliers
gather and compare quotes and ensure timely delivery of contracted services
Track event-related expenses and assist with budget reconciliation and purchase order processing
Maintain accurate vendor records, contracts, and post-event documentation
Manage promotional item inventory, including ordering branded merchandise, tracking stock levels, coordinating fulfillment for events, and reconciling inventory post-event
Manage event registration platforms and attendee lists
send invitations, confirmations, and logistical communications
Coordinate speaker and VIP logistics, including travel, accommodations, and briefing materials
Serve as a responsive point of contact for attendee inquiries before and during events
Compile post-event recaps including attendance data, feedback, and key takeaways
Maintain and update internal event calendars, project trackers, and shared documentation
Identify opportunities to improve event workflows and contribute to the development of scalable best practices