Job Overview
Employment Type
Full-time
Work Schedule
Standard Hours
Benefits
Medical insurance
Dental Insurance
Life insurance
Retirement Plan
Tuition Assistance
Paid Time Off
Employee Discounts
Job Description
The Center for Career & Professional Development (CCPD) at the University of South Florida (USF) is a pivotal resource dedicated to supporting students and alumni in navigating their career pathways. Operating under the Division of Student Success, the CCPD functions as a centralized hub for career planning, offering comprehensive employment assistance services designed to equip individuals with the tools and experiences necessary for success in the professional world. With a strong commitment to the values of community, excellence, integrity, service, and well-being, the center collaborates across the university to ensure that students and graduates have timely access to career exploration opportunities, skill development resources, and meaningful connections with employers.
The University of South Florida, a top-tier research institution recognized nationally for its academic excellence and innovation, provides the CCPD with a dynamic environment to foster career growth and professional development. With an enrollment of approximately 50,000 students and a dedicated staff of around 16,000 employees, USF offers a robust platform for supporting diverse career aspirations. The university is noted for its high research funding and economic impact, as well as its commitment to inclusivity and equal employment opportunities.
Reporting directly to the Director of Operations and Marketing, the Event Planner position plays an integral role in advancing the mission of the CCPD by orchestrating the planning and execution of a wide range of events. These events are strategically designed to engage university students, employers, and alumni, facilitating meaningful interactions and career-enhancing experiences. The Event Planner is responsible for coordinating career fairs, employer panels, mock interview days, conferences, and promotional events, ensuring that all logistical aspects align seamlessly with the center's objectives.
This role requires close collaboration with the CCPD team, including the Marketing and Communications Officer, to create compelling event experiences that resonate with various stakeholder groups. The Event Planner oversees the entire event lifecycle, from initial planning and scheduling to on-site management, working diligently to secure venues, negotiate contracts, arrange catering, and manage audiovisual and transportation logistics. Additionally, the position involves supervising volunteers, staff, and student workers, providing training and support to ensure successful event outcomes.
Beyond logistical oversight, the Event Planner contributes to budget planning and financial monitoring for events, ensuring fiscal responsibility and adherence to organizational policies. The individual in this role acts as a primary liaison for internal and external partners, representing the CCPD at local, regional, and national event-related engagements. This position offers an opportunity to apply a blend of project management, communication, and marketing skills in a collaborative, mission-driven environment that directly impacts students’ career readiness and employer engagement.
Working at USF means joining a forward-thinking community known for its innovative spirit and commitment to employee development. USF was recognized by Forbes as one of Florida's best large employers in 2025, highlighting its dedication to fostering a supportive and inclusive workplace. The university provides a comprehensive benefits package including medical, dental, life insurance plans, retirement options, tuition programs, generous leave policies, and numerous employee perks. The Event Planner will be part of a vibrant academic community that values professional growth, well-being, and making a meaningful difference in students' futures.
The University of South Florida, a top-tier research institution recognized nationally for its academic excellence and innovation, provides the CCPD with a dynamic environment to foster career growth and professional development. With an enrollment of approximately 50,000 students and a dedicated staff of around 16,000 employees, USF offers a robust platform for supporting diverse career aspirations. The university is noted for its high research funding and economic impact, as well as its commitment to inclusivity and equal employment opportunities.
Reporting directly to the Director of Operations and Marketing, the Event Planner position plays an integral role in advancing the mission of the CCPD by orchestrating the planning and execution of a wide range of events. These events are strategically designed to engage university students, employers, and alumni, facilitating meaningful interactions and career-enhancing experiences. The Event Planner is responsible for coordinating career fairs, employer panels, mock interview days, conferences, and promotional events, ensuring that all logistical aspects align seamlessly with the center's objectives.
This role requires close collaboration with the CCPD team, including the Marketing and Communications Officer, to create compelling event experiences that resonate with various stakeholder groups. The Event Planner oversees the entire event lifecycle, from initial planning and scheduling to on-site management, working diligently to secure venues, negotiate contracts, arrange catering, and manage audiovisual and transportation logistics. Additionally, the position involves supervising volunteers, staff, and student workers, providing training and support to ensure successful event outcomes.
Beyond logistical oversight, the Event Planner contributes to budget planning and financial monitoring for events, ensuring fiscal responsibility and adherence to organizational policies. The individual in this role acts as a primary liaison for internal and external partners, representing the CCPD at local, regional, and national event-related engagements. This position offers an opportunity to apply a blend of project management, communication, and marketing skills in a collaborative, mission-driven environment that directly impacts students’ career readiness and employer engagement.
Working at USF means joining a forward-thinking community known for its innovative spirit and commitment to employee development. USF was recognized by Forbes as one of Florida's best large employers in 2025, highlighting its dedication to fostering a supportive and inclusive workplace. The university provides a comprehensive benefits package including medical, dental, life insurance plans, retirement options, tuition programs, generous leave policies, and numerous employee perks. The Event Planner will be part of a vibrant academic community that values professional growth, well-being, and making a meaningful difference in students' futures.
Job Requirements
- Bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field
- Two years of experience in related positions or Master's degree or equivalent combination of education and experience
- Ability to coordinate and manage multiple events simultaneously
- Strong interpersonal and communication skills
- Experience with budget management and contract negotiation
- Availability to undergo Level 1 or Level 2 criminal background check as required
- Ability to work with diverse populations including students, alumni, employers
- Proficiency with event management and marketing software
Job Qualifications
- Bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field
- Two years of experience in related positions
- Master's degree in related fields or equivalent combination of education and experience preferred
- Experience in event planning and coordination
- Strong organizational and communication skills
- Ability to work collaboratively within a team
- Proficiency in budget management
- Experience in negotiating contracts
- Familiarity with marketing and promotional material development
Job Duties
- Coordinate event planning efforts with CCPD team members and external community
- Plan, schedule, and monitor logistical activities for special events including registration, facilities, meals, lodging, audiovisual equipment, transportation, and tours
- Design and prepare marketing materials such as brochures and flyers in collaboration with Marketing and Communications Officer
- Serve as primary liaison for program activities with internal and external constituencies
- Oversee and coordinate volunteers, staff, and student workers including training, scheduling, and problem resolution
- Evaluate event requirements including budget, space, facilities, technology, equipment, lodging, and catering
- Participate in budget development, secure bids, negotiate contracts, monitor contract performance, oversee billing accuracy, and coordinate invoice processing
- Perform other duties as assigned
Job Criteria
Experience
Mid Level (3-7 years)
Job Location
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