Event Planner

Clearwater, FL, USA|Travel, Onsite

Job Overview

Employment Type

Full-time

Work Schedule

Flexible

Benefits

Elective benefits

Career development programs

wellness programs

Diversity and inclusion initiatives

Employee Resource Groups

volunteer opportunities

Flexible work arrangements

Job Description

TD SYNNEX is a global distributor and solutions aggregator for the IT ecosystem, known for its dedication to innovation and customer-centric solutions across a broad range of technology sectors. With its corporate headquarters located strategically to serve major technology hubs, TD SYNNEX excels in helping businesses adapt and thrive in dynamic markets. The company has built a strong reputation as an inclusive and diverse workplace, celebrating a culture where collaborative teamwork, integrity, and continuous growth are fundamental values. TD SYNNEX is committed to not only leading in technology distribution but also fostering a supportive environment for employees to grow professionally and personally.

This Event Planner role is based in the Clearwater, FL area, primarily supporting corporate events in the Tampa and surrounding regions. The position focuses heavily on the hands-on, executional aspects of event planning, emphasizing the management of food and beverage, décor, and onsite delivery to ensure memorable and polished event experiences. This role is ideal for a passionate event planner who delights in orchestrating well-run, detail-oriented corporate meetings, customer-facing events, and social gatherings like happy hours. The Event Planner will work closely with various stakeholders to manage all facets of event logistics, venues, suppliers, and budgets, while also providing crucial onsite coordination from setup through teardown.

This position requires a proactive individual who is comfortable taking ownership of complex logistics and budgetary responsibilities. The successful candidate must be adept at negotiating with vendors to secure favorable terms and managing resources efficiently to align with budget goals. Regular travel up to 25% is required, primarily within Florida, to support regional events, with occasional trips out of the area. Candidates should expect a hybrid work arrangement with a significant in-office presence during the week for collaboration and event preparation. Flexibility for early morning starts and some evening event support is essential.

TD SYNNEX's commitment to its core values, such as 'Together, We Own It' and 'We Do the Right Thing,' underpins daily operations and creates a workplace where employees enjoy robust career development through leadership programs, well-being initiatives, and involvement in diversity and inclusion efforts. The company offers a progressive workplace with elective benefits tailored to employee lifestyles, ensuring a balanced and enriched work experience. Employees are encouraged to bring their authentic selves to work and contribute to an inclusive culture that advances professional growth, social responsibility, and community engagement.

Joining TD SYNNEX as an Event Planner means becoming part of a global organization dedicated to excellence, innovation, and respect for diversity. The role is an exceptional opportunity for individuals eager to apply their event planning expertise within a thriving corporate environment and make a tangible impact by delivering high-quality event experiences that align with the company’s strategic business goals.

Job Requirements

2 to 4 years of hands on event planning experience preferably in a corporate or hospitality environment
Demonstrated experience managing food and beverage and décor with strong attention to guest experience and presentation
Comfortable being onsite for events including setup execution and breakdown
Strong organizational and time management skills with ability to manage multiple events at once
Experience managing event budgets including projections and reconciliations
Ability to work independently while collaborating effectively with stakeholders and vendors
Strong vendor management and negotiation skills
Ability to work early mornings often 7 30am starts on occasion to support events beginning at 9 00am
Flexibility to work occasional evenings and non standard hours as required for events rotated fairly across the team
Ability to lift and move up to 20 lbs and be on your feet for extended periods during event days
Clear communicator with strong attention to detail
Genuine passion for event planning and delivering high quality experiences
Proficiency in Microsoft Office Suite with strong working knowledge of Excel and PowerPoint
Experience using Cvent Marketo or other event registration and virtual event platforms
Education preferred in Hospitality Marketing Communications or related field equivalent experience considered
Ability to travel up to approximately 25 percent to support regional events and business needs
Candidates must maintain valid drivers license and reliable transportation for local travel within Tampa area
Real ID compliant drivers license and valid passport preferred
Must be located within driving distance of Clearwater FL
Hybrid work arrangement with in office expectation Tuesday Wednesday and Thursday when not traveling
Must be able to work some early mornings and after hours events

Job Qualifications

2 to 4 years of event planning experience preferably in corporate or hospitality environment
Demonstrated experience managing food and beverage and décor with strong attention to guest experience and presentation
Strong organizational and time management skills ability to manage multiple events simultaneously
Experience managing event budgets including projections and reconciliations
Ability to work independently while collaborating effectively with stakeholders and vendors
Strong vendor management and negotiation skills
Clear communicator with strong attention to detail
Genuine passion for event planning and delivering high quality experiences
Proficiency in Microsoft Office Suite with strong working knowledge of Excel and PowerPoint
Experience using Cvent Marketo or other event registration and virtual event platforms
Education preferred in Hospitality Marketing Communications or related field equivalent experience considered

Job Duties

Plan and execute a variety of corporate events primarily based in Clearwater and Tampa areas
Partner with event stakeholders to gather requirements develop event plans and create detailed budgets and proposals
Manage key logistics for events focusing on food and beverage décor room setup and guest experience
Research recommend and manage venues catering partners décor vendors and other event suppliers
Negotiate vendor contracts and manage costs to ensure budget alignment
Own full budget accountability including projections tracking during planning and post event reconciliation
Develop event agendas and timelines coordinate audio visual services and third party production partners as needed
Coordinate event communications including invitations and registration
Provide onsite event support including early morning setup and after hours execution when required
Support recurring happy hours and evening events approximately once per month
Utilize event tracking tools and databases to manage event workflows and reporting
Collaborate closely with the broader Events team to share best practices and support coverage as needed
Complete additional event related duties as assigned